Admin Assistant – Reception

🏫 School: Temasek Junior College

📍 Location: 2 Tampines Ave 9, Singapore 529564 💼 Employment Type: Full-Time Contract 📅 Contract Period: 1 Jan 2027 – 31 Dec 2027

🕐 Working Hours

Monday–Friday: 9 hours inclusive of 30-minute lunch break

• Shift 1: 7:00 AM – 4:00 PM
• Shift 2: 9:00 AM – 6:00 PM

Shift allocation will be subject to the school's discretion and work arrangements. No service required on Saturdays, Sundays and gazetted public holidays.

📋 Job Summary

The Admin Assistant will provide front-line, logistical and administrative support to ensure the smooth daily operations of Temasek Junior College, with primary responsibility for reception and front-office functions.

🔹 Key Responsibilities

Front Office Operations

• Handle interactions with visitors professionally, including students, parents and vendors.
• Attend to student care and parent enquiries.
• Manage vendor interactions and related front-office matters.
• Answer incoming calls and handle correspondence.
• Maintain a welcoming, professional and organised reception area.

Administrative Support

• Handle daily mail and document management.
• Perform data entry and general office organisation.
• Maintain accurate digital records using Microsoft Excel and relevant systems.
• Support routine administrative activities as required.

Event Support

• Provide administrative and logistical support for school activities.
• Support operational requirements during examination periods and special events .

General Duties

• Support school leadership with additional administrative responsibilities.
• Carry out duties assigned by the Administration Managers, Vice-Principals and Principal .
• Assist with other office duties required for the smooth operation of the school.

🎓 Qualifications

• GCE O-Level qualification is preferred, or relevant administrative working experience.
• Pleasant personality with willingness and inquisitiveness to learn.
• Good interpersonal and communication skills.
• Proficient in commonly used office productivity applications.
• Organised and able to multitask and prioritise daily responsibilities.
• Good team player and able to work effectively with multiple stakeholders.

💼 Experience

• Relevant administrative or reception experience is advantageous.
• Able to manage multiple daily tasks in a school office environment.
• Comfortable using computer applications and office technology.
• Must be able to climb stairs as required for work, as the General Office is located on Level 2 and there is no lift access..