Research Coordinator

About the workplace

Högskolan i Gävle is one of Sweden's most popular universities. We offer around 60 degree programs and 330 independent courses within humanities, care and medicine, social sciences and natural sciences, as well as technology. We have 19,000 students, 750 employees, and a unified campus in beautiful surroundings.

The university has four strategic research areas focusing on societal challenges: Sustainable urban development, health promotion, innovative learning, and intelligent industry.

Since 2023, the university has been part of the European University EU GREEN, which works to strengthen the quality of higher education in the EU as well as increasing exchange for both students and employees.

The university's vision is The First Choice for everyone who wants to make a difference.

We offer, among other things:

Good working environment: the employee survey shows high well-being and job satisfaction Generous wellness allowance, among the highest among Sweden's higher education institutions Flexible working methods

The Department of Building Technology, Energy Systems and Environmental Science comprises approximately 70 employees. The department includes a number of engineering programs, bachelor's programs, master's programs, and two doctoral education subjects. Research accounts for approximately 60% of the operations and undergraduate education for the remaining 40%. Research at the department is primarily focused on the strategic research areas Intelligent industry and Sustainable urban development.

We are now strengthening our support for externally funded research and collaboration and are seeking a research coordinator with a focus on EU funding.

Tasks

As a research coordinator, you support the development and coordination of externally funded research and collaboration projects, primarily EU projects. In this role, you provide support in the application process, coordinate collaboration with project partners, and provide clear information and guidance regarding the funders' requirements.

You work together with researchers, administrative colleagues, and external partners to develop applications, coordinate documentation, and support the implementation of approved projects.

The main tasks include:

Monitor EU funding opportunities, political priorities, and program development, as well as assess their relevance to the university's research and collaboration. Coordinate the application work, including partners' contributions, work packages, budgets, and timelines prior to submission. Interpret call texts, eligibility conditions, and program requirements, and translate them into practical guidance for researchers and project partners. Support the implementation of approved projects through follow-up, reporting, and ongoing communication with project partners. Develop reporting templates and guidelines, review documentation based on current requirements, and help project partners rectify deficiencies. Maintain contact with responsible program bodies to clarify requirements and convey guidance to project groups. Identify which documentation is missing, seek clarifications from the appropriate authorities, and help others understand what is required. Establish and develop collaborations with partners within academia, industry, and the public sector. Facilitate partners' participation and the collection of documentation, as well as help colleagues solve communication problems and obtain the necessary contributions. Contribute to uniform and effective working methods for support to EU applications and EU projects. Participate in relevant project meetings, partner visits, conferences, and networking events related to EU programs.

In this role, you are expected to travel internationally for project meetings, partner visits, conferences, and EU-related networking engagements. The role requires effective collaboration across national and organizational boundaries, both digitally and on-site.

Qualifications

For the position, you must have:

A university degree at the bachelor's level in, for example, social sciences, economics, technology, or natural sciences, or another field of study that the employer deems relevant to the position. Documented experience in developing and coordinating applications for EU funding for collaborative projects. Experience in coordinating or supporting approved EU projects, including partner communication and reporting. Ability to interpret funding conditions and clearly explain what they mean in practice. Experience working with researchers and external partners across organizational and national boundaries. Experience coordinating application budgets, work packages, and partners' contributions. Very good ability to express yourself in English, both orally and in writing. Good knowledge of Microsoft 365 and experience using AI tools in your work.

It is meritorious if you have experience in:

working with research support at a higher education institution or a comparable organization. Various EU funding programs. Collaboration with companies, authorities, and other stakeholders internationally. Research and innovation work within energy and the environment. Development of templates, guidelines, and routines for applications and project reporting. Participation in European networks for research support, information sessions about funding, or activities to establish project partnerships.

We place great emphasis on personal qualities and are looking for someone who plans and drives their work independently and prioritizes based on deadlines and the organization's need for support. You communicate clearly, create trusting working relationships, and follow up on agreements in a persistent and professional manner. Furthermore, you are good at collaborating and combine precision with a solution-oriented approach, contributing to moving the collective work forward.

Application

The application should include a CV, personal letter, degree certificates, and any other documents you wish to invoke.

Contact

Mathias Cehlin, Department Head

e-mail: mathias.cehlin@hig.se, tel: +4626648481

Other

Högskolan i Gävle strives for an even gender distribution and active work towards equal conditions in all parts of the organization.

Prior to this recruitment, Högskolan i Gävle has taken a position regarding recruitment channels and marketing. We therefore firmly decline contact from media salespeople and similar.