Assistant (m/f/d) to the Rector

About the company

The range of courses and portfolio of the Hochschule der Medien Stuttgart (HdM) is unique throughout Europe and opens doors for the current 5,500 students in 30 Bachelor's and Master's degree programs into the media industry as well as into companies, organizations, and institutions of the public sector. Furthermore, the HdM offers diverse and future-proof fields of activity in an innovative research, teaching, and working environment.

Your tasks

• Appointment and meeting management, travel management, correspondence, and general secretarial tasks
• Preparation and follow-up of appointments, topics, and meetings, including minute-taking
• Coordination function and point of contact for the Rector's contacts or to the Rector within and outside the university (contact management incl. data maintenance)
• Support for the Rector and the Rector's advisors in daily work
• Organization and coordination of the Rector's events, event management, and catering
• Support in budget administration, procurement, and travel expense accounting
• Thematic, including independent, research and analysis tasks for further discussion and decision-making
• Substantive and design-related participation in publications, presentations, and other contributions
• Filing and documentation

Requirements

• Completed administration-related or commercial training
• Relevant experience in comparable functions and areas of responsibility
• Self-organization, "self-starting," and multitasking abilities
• Ability to work in a team and visibility on-site
• Discretion and comprehensive confidentiality as well as reliability
• Strong communication skills in speech and writing, context-dependent adaptability of communication style, and at least good English skills
• Digital competence
• Confident, binding, and absolutely empathetic demeanor towards everyone – we like people!

What we offer

• An interesting and versatile activity in an innovative university environment on the campus in Stuttgart-Vaihingen
• A crisis-proof workplace with payment according to Entgeltgruppe 8 TV-L and other benefits of the public service based on the TV-L, such as supplementary pension (VBL), capital-forming benefits, and annual special payments, subsidy for the JobTicket BW/Deutschlandticket
• Flexibility through flexitime regulations for working hours as well as the possibility of mobile work
• Personal and professional (in-house) training and further education opportunities as well as other offers from personnel development that contribute to a better work-life balance and support the compatibility of family and career
• Diverse offers of occupational health management
• Good connections to public transport as well as quick accessibility by car

How to apply

For substantive questions, Frau Sanja Friese is available at the telephone number 0711 / 8923-2096 and via email at friese@hdm-stuttgart.de.

We look forward to your application! Please apply exclusively via our HdM application portal at https://www.hdm-stuttgart.de/karriere until 11.11.2026.

Other

In the Büro des Rektors, a permanent full-time position (100 %) is to be filled at the earliest possible date as

Assistenz (m/w/d) des Rektors Kennziffer WS262703M