SENIOR STAFF

Job Summary Develop and manage accurate import and export shipping documentation within sea-freight operations. Coordinate shipments, ensure compliance with trade regulations, maintain records, and support operational efficiency in a dynamic team environment. Responsibilities Prepare, check, and process complete sets of shipping documents including Bill of Lading (B/L), Arrival Notice (A/N), invoices, and daily receipts to ensure accuracy and compliance. Apply knowledge of Dangerous Goods (DG) and special cargo documentation to prepare required shipping paperwork. Monitor vessel ETA/ETD schedules, documentation cut-offs, and deadlines to coordinate timely shipment processing. Coordinate shipment details with internal departments, customers, and overseas offices to ensure smooth operations. Follow up on documents, Portnet, Delivery Order (D/O), Original B/L, and electronic/telex release procedures to facilitate shipment clearance and payments. Ensure shipments comply with trade regulations, Incoterms, and company Standard Operating Procedures (SOPs) to maintain legal and operational standards. Prepare and file manifest documents, including Manifest, EDI, and Permit, for customs submission to support regulatory compliance. Maintain systematic filing and accurate data entry of shipping documents, invoices, and daily receipts into internal and finance systems for audit and tracking purposes. Perform other ad hoc assignments or tasks as assigned by supervisors or management to support team objectives. Provide feedback and suggestions to improve workflow and operational efficiency within the shipping documentation process. Preferred competencies and qualifications 1 to 3 years of relevant industry experience in import and export documentation. Working knowledge or experience in import and export documentation processes. Proficiency in Microsoft Office applications (Excel, Word). Knowledge of Artificial Intelligence (AI) applications is an added advantage. Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines effectively. Excellent communication skills to collaborate with team members and external partners. Proactive learner with the ability to adapt quickly to new systems and processes.