operations officer - administration

Education:

Secondary (high) school graduation certificate.

Work setting:

Private sector. Transportation company.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Oversee payroll administration.

Supervision:

3-4 people.

Computer and technology knowledge:

• Electronic scheduler.
• Enterprise resource planning (ERP) software.
• MS Project.
• Quick Books.
• Spreadsheet.
• Accounting software.
• Human resources software.
• MS Excel.
• MS Office.
• MS Word.

Transportation/travel information:

Willing to travel.

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Attention to detail.
• Large workload.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Experience:

3 years to less than 5 years.