Finance Administration Officer

Your tasks

About the role This is a Finance Administration role focused on managing invoicing, accounts payable and receivable, tax compliance, and financial record-keeping. You will prepare, issue, and monitor client invoices, review vendor invoices, verify tax calculations, and maintain organized financial records while supporting the Finance and Accounting for the company.

• Prepare, issue, and monitor client invoices according to agreed services and payment terms.
• Review vendor invoices and verify payment amounts, tax calculations, and supporting documents.
• Calculate and verify applicable PPN and PPh on client and vendor transactions.
• Monitor outstanding payments and coordinate payment reminders with clients.
• Coordinate vendor payments and maintain payment schedules.
• Maintain organized records of contracts, quotations, invoices, payment receipts, and supporting documents.
• Coordinate with internal departments to ensure service documentation, billing, and payment requirements are complete.
• Record and reconcile incoming and outgoing payments.
• Prepare periodic finance administration reports, including invoice status, receivables, payables, and vendor payment tracking.
• Support the Finance and Accounting teams with administrative and financial documentation.
• Utilize ERP systems and AI-assisted tools to improve accuracy and operational efficiency.

Requirements

1. Education & Experience

• Minimum Diploma III (D3), in Accounting, Finance, or related fields.
• Diploma IV (D4) or Bachelor's Degree (S1) is preferably
• Minimum 1 year of relevant experience in finance administration, invoicing, or accounts payable/receivable.
• BNSP competency certification in Accounting Services, Finance Administration, or related fields is an advantage.

1. Financial Administration & Tax Knowledge

• Proficient in preparing, issuing, reviewing, and managing client and vendor invoices.
• Understanding of invoice components, including withholding taxes (PPh), discounts, reimbursements, and payment terms.
• Able to calculate and verify applicable taxes on outgoing and incoming invoices.
• Experienced in monitoring accounts receivable, accounts payable, outstanding invoices, and payment due dates.
• Capable of preparing payment requests, payment summaries, and maintaining accurate financial administration records
• Familiar with bank statement and cash and equivalent.
• Familiar with basic bookkeeping, bank reconciliation, and payment verification.

1. Hard Skills

• Proficient in Microsoft Excel and Google Sheets, including SUMIFS, IF, XLOOKUP/VLOOKUP, and basic data reconciliation.
• Skilled in Microsoft Word, PDF processing, and digital document management.
• Familiar with Accounting ERP systems, preferably Odoo.
• Familiar with AI tools such as ChatGPT, including effective prompt writing and output verification.
• Able to organize financial information accurately and efficiently using digital tools.

1. Soft Skills

• Good English communication skills, both written and spoken, for professional communication with international clients.
• Strong attention to detail, analytical thinking, and problem-solving abilities.
• Excellent organizational, multitasking, and time management skills.
• Proactive, responsive, responsible, and able to meet deadlines.
• Strong interpersonal communication and coordination skills.
• High integrity, accuracy, and confidentiality in handling financial information.
• Willing to learn, adapt to new systems, and continuously improve.

Skills: Tax Accounting, Accounting, Accounts Payable, Accounts Receivable and Payable Accounting, MYOB, Bookkeeping, Income Tax, Microsoft Excel, Zahir Software, Accounts Receivable

Other

Location: Jl. Raya Padonan, Desa Tibubeneng, Kab. Badung Employment Type: Full-Time Working Hours: Monday to Friday, 09:00–17:00 WITA Salary: IDR 5,000,000–6,000,000, depending on qualifications, experience, and demonstrated capabilities. Include: THR, BPJS Kesehatan, BPJS Ketenagakerjaan