Document Controller
Job advertisement summary:
We are looking for a Document Controller in Helsinki, who will be responsible for the timeliness, findability, and compliance of project documentation.
Your tasks will include managing design, quality, production, testing, and delivery documentation, coordinating customer and classification society deliveries, as well as archiving documents and compiling final documentation.
We require relevant education and experience in document management or technical documentation, systematicity, good cooperation and communication skills, and fluent English.
The workplace is Helsinki, we offer a permanent employment relationship, competitive employee benefits, and flexible hybrid work, and applications are accepted through TalentAdore; the selected person will undergo a health examination including a drug test.
This summary was created with the help of AI.
We are Helsinki Shipyard, one of the world's leading builders of vessels intended for demanding maritime conditions. Our shipyard, located in the heart of Helsinki, has over 160 years of experience in shipbuilding. We design and build, among other things, icebreakers, coast guard and naval vessels, cruise ships, yachts, and other special vessels for public and private sector customers around the world. More than half of the icebreakers in use worldwide have been built by us, so we are a true pioneer in arctic shipbuilding.
Helsinki Shipyard is part of the international Inocea maritime industry group, which has five shipyards in three countries: two in Finland, one in Canada, and two in the USA. Helsinki Shipyard plays a significant role in this entity as a center of expertise in ship design and arctic technology.
We currently employ over 600 professionals, and our team is growing rapidly.
You can read more about our current projects here!
Your task
We are now looking for a Document Controller to strengthen our project teams in Helsinki.
As a Document Controller, you are responsible for the management of project documentation and ensure that the documentation is up-to-date, easily findable, and in accordance with the requirements of customers and other stakeholders.
In your role, you are an important part of the smooth daily life of the project organization and you work in close cooperation with design, project management, production, procurement, and quality management, as well as customers and subcontractors.
What will you get to do?
Depending on the project and your area of responsibility, your tasks include, for example:
Management of design, quality, production, testing, and delivery documentation
Coordination of customer and classification society deliveries
Archiving of documents and compiling final documentation during the project handover phase
Maintenance of document management systems and supporting users
Development of document management practices and processes together with the project organization
Cooperation with customers, suppliers, and other stakeholders in matters related to documentation
What do we expect from you?
You might be a good fit for the position if you have:
Relevant education for the position, for example, a Bachelor of Business Administration or an Engineer's degree
Previous experience in document management, project management, or working with technical documentation
A systematic, careful, and proactive approach to work
The ability to manage multiple simultaneous tasks, schedules, and entities
Good cooperation and communication skills as well as readiness to work with various stakeholders
Good Microsoft Office skills
Fluent oral and written English skills
Additionally, we value experience with document management systems, such as DocuWare, M-Files, or similar systems. Previous experience in shipbuilding, industry, or project operations is considered an advantage, but it is not a prerequisite for success in the position.
Most importantly, you enjoy work that requires precision and systematicity, you know how to keep things under control even in a busy project environment, and you want to develop practices together with others.
Why Helsinki Shipyard?
With us, you get to work on international and technically demanding shipbuilding projects where document management plays a key role in the success of the projects. You get to follow the progress of projects from design all the way to the delivery of the finished vessel and see concretely the significance of your own work as part of a larger whole.
We offer you a responsible and diverse task, a professional and encouraging work community, and the opportunity to develop your expertise in a growing international organization. Additionally, we offer a permanent employment relationship and competitive employee benefits.
📍 Our offices are located in Helsinki, Turku, and Pori. In this position, your workplace is Helsinki. We support flexible hybrid work, but we work together in the office weekly.
Interested?
Continue Helsinki Shipyard's over 160-year story with us!
Send us your CV and application through our recruitment system. We will fill the position as soon as a suitable person is found.
Please note that for privacy reasons, we only accept applications through TalentAdore, not via email.
For more information about the position, contact Johanna Sihvonen, Manager, Document Management & Administration, Johanna.Sihvonen@satashipbuilding.fi, tel. +358 40 192 1788 on weekdays during office hours.
As part of the selection process, the person selected for the position will undergo a health examination, which includes a drug test. In certain positions, a security clearance may also be required.
Application period begins: October 14, 2026 Helsinki Shipyard
160 years of top shipbuilding expertise in Helsinki - join us!
Helsinki Shipyard specializes in building vessels that operate in demanding conditions – we are one of the world's most experienced manufacturers of icebreakers and special vessels. We operate in Helsinki's Hietalahti, by the sea, in the middle of the capital.
We are starting the construction of a new icebreaker for the Canadian government. The vessel will be built in Helsinki and completed at the Davie shipyard in Quebec by 2030. Read more about the project here!