Clerk Incoming Students (m/f/d) in the Presidential Department at the International Office

At the Helmut-Schmidt-Universität / Universität der Bundeswehr Hamburg (HSU/UniBw H), a position for an

Clerk Incoming Students (m/f/d)

(Pay group 9b Tarifvertrag für den öffentlichen Dienst (TVöD); 39 hours per week)

is to be filled in the Presidential Department at the International Office starting from 01.02.2027, fixed-term for a duration of 2 years.

The International Office is the central service facility of the HSU/UniBw H for international affairs. It supports internationalization in studies, research, and personnel (Staff Mobility) and advises on university cooperations, international projects, and cooperation with partner universities. Additionally, the International Office looks after international students and doctoral candidates (Incoming) and accompanies students and teaching staff of the HSU/UniBw H in the planning and implementation of stays abroad (Outgoing).

Area of responsibility:

• Administration of the "Incoming Students" process:
• *Advice, support, and guidance of Incoming Students*
• *Preparation and implementation of information events*
• *Nomination of students and information of the nominated students*
• *Review of incoming applications and maintenance of contact data*
• *Correspondence / communication with the administration (the Prüfungsamt), the academic sector, and the student sector of the HSU/UniBw H as well as with international partner universities*
• *Planning and implementation of a German Intensive Summer Program for Incoming Students*
• *Support of students during their stay (changes to Learning Agreements, etc.)*
• *Instruction of Soldatische Studentische Hilfskräfte to support these processes*
• Administration of the ERASMUS+ processes within the framework of the Incoming workflow. This includes, for example, the following tasks:
• *Implementation of ERASMUS+ specifications*
• *Maintenance of the Beneficiary Module for ERASMUS+ mobilities*
• *Maintaining contact with the National Agentur für Erasmus+ Hochschulzusammenarbeit (NA) of the Deutschen Akademischen Austauschdienst (DAAD)*
• Evaluation of stays abroad and the "Outgoing Students" process
• Advising the management of the International Office on general administrative and strategic issues
• Administration of the process for funding (e.g., PROMOS):
• *Annual acquisition of funding*
• *Tendering of funding*
• *Administration of the application and selection process*
• *Development of the allocation of funds*
• *Preparation of the final report*

Qualification requirements:

• Successfully completed university degree (Diplom [FH] or Bachelor) in a humanities, social sciences, or economic sciences field
• Foreign language skills in English with a proficiency level that corresponds at least to level B2 of the Common European Framework of Reference for Languages

Furthermore desirable:

• Very good IT skills (e.g., Microsoft Office)
• High level of commitment and flexibility
• Digital competence
• Intercultural competence
• Excellent communication skills
• High degree of team spirit as well as an independent and solution-oriented way of working

What counts for you:

• Capital-forming benefits (Vermögenswirksame Leistungen)
• Annual special payment
• Company pension scheme
• Flexible working hours as well as the possibility of teleworking and mobile working
• DeutschlandJobTicket with employer subsidy, provided the necessary requirements are met
• Possibility to participate in the Corporate-Benefits program
• Possibility to use a childcare place in a daycare center located near the campus, provided the necessary requirements are met
• You benefit from targeted personnel development and an extensive range of further and continuing education.
• Cost-effective catering option in the campus canteen with three meals per day
• You have the opportunity to participate in company health promotion offers (Further information can be found at: www.hsu-hh.de/bgm/).
• Free parking on the campus grounds
• Possibility to use the Bundeswehr's own carsharing (Further information can be found at: www.bwcarsharing.de)

For technical questions, Ms. Weiß will provide information, Tel.: 040- 6541-2987 or via e-mail:

weissl@hsu.hamburg.

The employment relationship is governed by the provisions of the TVöD in conjunction with the Teilzeit- und Befristungsgesetz. The activities basically correspond to pay group 9b TVöD. The classification up to pay group 9b TVöD is carried out in compliance with § 12 TVöD with regard to the activities that are actually not only temporary and the fulfillment of the personal or collective agreement requirements (activity characteristics).

Part-time employment is possible.

The stated planned filling date or the stated date for the "start of activity" is a date that may change due to the progress of the advertising procedure.

The Bundeswehr promotes the professional equality of women and men and therefore particularly welcomes applications from women.

In accordance with the Sozialgesetzbuch IX and the Behindertengleichstellungsgesetz, we expressly welcome applications from people with severe disabilities; regarding the fulfillment of the application requirements, an individual assessment will be made.

The Bundeswehr supports the goals of the Nationaler Integrationsplan and welcomes applications from people with a migration background.

Further information about the university can be found at the internet address:

www.hsu-hh.de.

Please send your application with the usual documents exclusively in electronic form (pdf file), stating the reference number PräsB-0726, by 26.10.2026 to:

**personalabteilung@hsu-hh.de**.

Note:

Information on data protection within the framework of the application process can be found on the website www.hsu-hh.de under the section "Universität - Karriere - Datenschutzinformationen“.

Without specifying the reference number, your application cannot be considered and will be immediately deleted for data protection reasons.