Account Officer

Responsibilities:

Daily Accounting & Financial Records:

Record and maintain accurate daily financial transactions. Track revenue generated from apartment bookings, restaurant, lounge, spa, laundry, and other income-generating services. Maintain proper records of payments received through transfers, POS, cash, and other approved payment channels. Ensure all financial transactions are supported by appropriate documentation and approvals. Maintain organised records of invoices, receipts, expenses, and payment vouchers.

Revenue Monitoring & Reconciliation:

Reconcile daily apartment bookings and payments with the reservation/PMS records. Monitor outstanding guest balances and follow up where necessary. Reconcile POS, bank transfers, cash collections, and other payment channels. Identify and report discrepancies, unusual transactions, or missing payments promptly. Monitor revenue across the different business units and ensure proper revenue reporting.

Expense Management:

Record and monitor operational expenses. Review expense requests and supporting documentation before processing or submitting for approval. Maintain an updated expense register. Monitor petty cash and ensure proper documentation of all petty cash transactions. Assist management in monitoring operational spending against approved budgets.

Payroll & Staff Payments Support:

Assist with the preparation of monthly payroll and staff payment schedules. Maintain accurate records of staff salaries, allowances, deductions, and other approved payments. Work with Management to ensure staff-related financial records are properly maintained.

Reporting:

Prepare daily and weekly financial summaries for Management. Prepare monthly revenue and expense reports. Provide reports on revenue generated by apartments and other business units. Assist with cash flow monitoring and financial forecasting. Highlight significant variances, financial issues, and areas requiring Management attention.

Compliance & Internal Controls:

Ensure financial procedures and approval processes are followed. Maintain confidentiality of financial and business information. Support internal audits and financial reviews when required. Ensure proper filing and accessibility of financial documents. Help strengthen controls around cash handling, payments, expenses, and revenue collection.

Requirements:

HND in accounting, finance, economics, or a related field. 1–3 years of relevant accounting or finance experience; hospitality experience is an advantage. Good knowledge of basic accounting principles and financial record-keeping. Proficiency in Microsoft Excel and other Microsoft Office applications. Experience with accounting software or PMS systems is an advantage. Strong numerical and analytical skills. Excellent attention to detail and accuracy. Good organisational and time-management skills. Ability to maintain confidentiality and handle sensitive financial information. Strong communication and interpersonal skills. High level of honesty, accountability, and professionalism. Ability to work independently and meet reporting deadlines.