Procurement Admin #FR (1 year) - MBS

About the company

Your new company A utilities company is looking for a Procurement Admin

Your tasks

Your new role

• Contract Administration
• • Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• • Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• • Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• • Monitor contract validity, renewal dates, milestones, and compliance requirements.
• • Maintain a centralized repository of contract records and documentation.

• Procurement & Purchase Order Management
• • Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• • Coordinate PO approvals and ensure adherence to procurement processes.
• • Track PO status from issuance through confirmation, fulfilment, and closure.
• • Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• • Liaise with finance and procurement teams to ensure timely invoice processing and payment.

• Vendor Management
• • Serve as the primary administrative contact for vendors and service providers.
• • Support vendor onboarding, registration, qualification, and documentation requirements.
• • Maintain vendor records and ensure compliance with company policies.
• • Monitor vendor performance, contract obligations, and service delivery commitments.
• • Coordinate contract renewals, quotation requests, and vendor evaluations.
• Administrative Support
• • Prepare reports, presentations, and management updates related to procurement and contract activities.
• • Track departmental budgets, expenditures, and purchase requests.
• • Maintain accurate documentation and filing systems for audit readiness.
• • Support internal and external audits by providing required records and documentation.
• • Collaborate with cross-functional teams to ensure smooth execution of operational processes.
• • Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.
• • Accurate and compliant contractual documentation.
• • Effective vendor onboarding and relationship management.
• • Well-maintained contract and procurement records for audit compliance.

Requirements

What you'll need to succeed Your previous experience in a similar role will lead to your success, as you will ideally have:

• • Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• • Minimum 3-5 years of experience in contract administration, procurement support, or administrative operations

What we offer

What you'll get in return You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.

How to apply

What you need to do now If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email francesca.kok@hays.com.sg for a confidential discussion. Referrals are welcome.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Other

EA Reg Number: R1660446

EA License Number: 07C3924

Company Registration No: 200609504D