Part Time Purchase Ledger Assistant (3days)

About the company

Your new company An established professional services organisation is looking to appoint an experienced Purchase Ledger Assistant to join its friendly and supportive finance team. This is a varied position that will take ownership of key purchase ledger activities while also providing wider support across the accounts function.This would be an excellent opportunity for someone with previous Purchase Ledger or Accounts Payable experience who enjoys working in a hands-on role and is looking to join a collaborative business where accuracy, organisation and good supplier relationships are important.

Your tasks

Working as part of a small Accounts team, you will be responsible for the accurate processing and maintenance of the purchase ledger, ensuring invoices and payments are managed efficiently.

Your responsibilities will include

• Processing and coding supplier invoices, ensuring the correct approvals and supporting documentation are in place
• Matching invoices against purchase orders where required
• Maintaining accurate supplier information and setting up new supplier records
• Checking VAT registration details for new suppliers
• Managing the purchase ledger inbox and responding to queries
• Preparing and processing supplier payment runs
• Reconciling supplier statements and investigating any discrepancies
• Monitoring payment dates to ensure suppliers are paid within agreed timescales
• Processing petty cash and company credit card transactions
• Handling property-related disbursements, including Land Registry, Companies House, search provider and other third-party costs
• Supporting with the processing and review of employee expenses
• Completing regular purchase ledger reconciliations
• Assisting with month-end and year-end activities
• Providing supporting information for audit requirements
• Responding to finance queries from colleagues across the business
• Maintaining accurate electronic records and finance documentation
• Supporting the Accounts team with general finance and administrative duties
• Assisting with the planned transition to a new finance software package over the next 12-18 months
• Contributing to improvements across finance processes, controls and reporting

Requirements

What you'll need to succeed You will ideally have previous experience working within a Purchase Ledger, Accounts Payable or Finance Assistant position, preferably gained within a law firm or professional services environment.You should have strong attention to detail, excellent organisational skills and the ability to manage competing priorities effectively. Good communication skills are important, as the position involves regular interaction with suppliers and colleagues throughout the business. Previous work experience within a legal environment would be advantageous but not essential. Experience using legal accounting systems would be advantageous, alongside a good working knowledge of Microsoft Excel and Microsoft Office. You will be a reliable, approachable and methodical individual who is comfortable working independently as well as contributing to a close-knit team. A professional and confidential approach when dealing with financial information is essential. What you'll get in returnIn return, you will receive a competitive salary dependent on experience (£30-£35,000 pro rata per annum), together with a strong benefits package including:

What we offer

• Holiday entitlement
• Hours of work 21pw over 3 days. Hybrid 2days in the office and 1 day working from home
• Employer pension contribution
• Paid car parking
• Death in service benefit at four times salary
• Employee wellbeing support
• Professional development opportunities
• A friendly and supportive working environment
• Opportunities to work collaboratively with colleagues across the wider business

How to apply

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Other

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