Supply Chain Manager

Supply Chain Manager

Hashem Brothers is hiring a Supply Chain Manager for all crops. The role owns the farmer base, contracts, harvest planning, and approve payments for those chains, reports to the Commercial Director, and is the first step in building a supply chain function the company does not yet have.

Reports to: Commercial Director

Location: Hashem Brothers Essential Oils, Egypt, with regular travel to growing areas

Direct reports: Reception and documentation staff for the chains; local field staff recruited near distant growing areas

Purpose

Build and run the supply chain for Jasmine, geranium, marjoram, lime, violet, cassie and the company's other botanical raw materials, from a registered and contracted farmer base through harvest planning and reception at the factory to payment, so that every kilogram is traceable, meets quality specifications, and complies with the certifications standards the company holds.

Responsibilities

Farmer base and contracts

• Own the register of farmers and plots for every crop: identity, plot area, expected yield, certification status.
• Negotiate and sign season contracts with farmers and intermediaries within the criteria and framework set by the company.

• Develop the supplier base: new farmers, new areas, replacement of under-performing suppliers with proper contacts according to certification guidelines.
• Run farmer awareness on contract terms, documentation, quality and their rights under the certification schemes.

Harvest and supply planning

• Build the annual supply plan per crop against the sales forecast: hectares, expected tonnage, harvest windows.
• Schedule harvests and deliveries with farmers so the factory receives material at the right ripeness and in the quantities it can process.

• Arrange transport from farm to factory where the company provides it; control transit conditions and times.

Reception and quality at the gate

• Set, with QA, the reception rules per crop: moisture, foreign matter, ripeness, adulteration, and the accept, deduct or reject decision at each threshold.
• Enforce the rule that nothing is received and nothing is paid without the delivery documentation.

• Hold the authority to reject or return a delivery that fails the rules.

Payments

• Prepare the payment file for every delivery from the reception record and the contract price; apply agreed deductions; pass the file to Finance.
• Ensure every farmer is paid directly, on time and against a record they can verify.

• Resolve farmer payment disputes within a defined time.

Traceability and certification

• Keep the chain of records from plot to batch complete and auditable for every crop.
• Supply the evidence that QA's certification calendar requires for Fair for Life, UEBT, organic and any other standard, on the dates set.

• Host certifier and customer audits for the chains in scope with QA.

Data and reporting

• Maintain the supply database and the register update for every chain.
• Report weekly in season and monthly out of season: volumes received versus plan, quality results, rejections, payments made, open disputes, cost per kilogram.

Team

• Manage reception and documentation staff for the chains in scope.
• Recruit and manage local field staff near distant growing areas and run them on one set of procedures.

Authority

• Rejects or returns deliveries that fail the reception rules.
• Signs farmer contracts within the approved price framework.

• Approves the payment file for the chains in scope before it goes to Finance.
• Proposes supplier sanctions and rewards; the Commercial Director decides.

Must have

• 7 or more years in agricultural sourcing, agri-business supply chain or contract farming, at least 3 managing a farmer base directly.
• Field credibility: has worked with smallholder farmers and intermediaries.

• Working knowledge of quality at reception for fresh or dried botanicals, herbs, fruit or a comparable agricultural raw material.
• Knowledge of sustainable development and sustainability requeirements.

• Working knowledge of at least one social or sustainability certification (Fair for Life, UEBT, Fairtrade, Rainforest Alliance, organic) including farmer rights and labor requirements.
• Comfortable building and using spreadsheets and simple databases; numerate.

• Arabic native; English good enough for audits and customer visits.
• Able to travel several days a week in season.

Strongly preferred

• Experience in essential oils, aromatic plants, medicinal herbs or export horticulture.
• Has set up a sourcing or traceability system from scratch.

• Has managed a small team spread over several locations.

Character

• Firm on the rule, fair with the person: can refuse a delivery and keep the farmer.
• Not persuadable; no history of side arrangements with suppliers.

• Builds systems, not dependence on himself.