Senior Facilities Executive

Industry: Global Logistics & Supply Chain

Job Purpose:

Responsible for the overall management, maintenance, compliance, and improvement of assigned warehouse and office facilities. Ensure facilities are safe, reliable, compliant, and cost-effective while supporting operational and business requirements.

Key Responsibilities:

Facility Operations & Maintenance:

• Manage day-to-day facility operations and maintenance across warehouse and office facilities.
• Oversee building and M&E systems including ACMV/HVAC, electrical, lighting, lifts, dock equipment, plumbing, fire protection systems, and BMS.
• Plan and coordinate preventive and corrective maintenance to minimize operational downtime.
• Conduct periodic facility inspections to identify defects, safety concerns, and operational risks.
• Support emergency breakdowns and critical facility issues.

Fire Safety, Compliance & Risk Management:

• Maintain knowledge of fire safety requirements and regulatory requirements for warehouse and industrial facilities.
• Conduct checks and coordinate servicing of fire protection and life-safety systems.
• Support Fire Certificate requirements, fire drills, inspections, and compliance activities.
• Coordinate statutory inspections, servicing, licence/permit renewals.
• Manage compliance with FM insurance standards and risk-control requirements.

Vendor & Contractor Management:

• Manage contractors and service providers, including Scope of Work (SOW), quotation review, and performance monitoring.
• Evaluate technical and commercial proposals and provide recommendations for management approval.
• Ensure contractors comply with site safety, Permit-to-Work (PTW/ePTW), and operational requirements.

Projects & Financial Management:

• Manage facility-related projects including A&A works, renovation, reinstatement, equipment replacement, and improvement works.
• Coordinate project requirements with stakeholders, consultants, landlords, contractors, and vendors.
• Monitor project scope, schedule, cost, safety, and quality through completion and handover.
• Manage facility-related CAPEX and OPEX, including budgeting, forecasting, and cost-control.

Landlord & Stakeholder Management:

• Coordinate with landlords and property representatives on building maintenance, defects, and lease-related matters.
• Work closely with Operations, Procurement, Safety, Security, IT, and other stakeholders.
• Provide management updates on major facility issues, projects, risks, and outstanding matters.

Sustainability, Energy & Water Management:

• Support and drive green initiatives, energy efficiency, and sustainability improvements.
• Monitor electricity, water, and utility consumption and identify opportunities for conservation.
• Support ESG reporting by providing relevant facility and utility consumption data.
• Support applicable BCA Green Mark and other environmental initiatives.

Documentation & Administration:

• Maintain facility records including maintenance reports, contracts, quotations, inspection records, and asset information.
• Ensure facility activities and documentation comply with company policies and statutory requirements.

Key Requirements:

• Experience in facilities management within warehouse, logistics, industrial, or commercial environments.
• Good working knowledge of building and M&E systems.
• Understanding of fire safety, workplace safety, and statutory compliance requirements.
• Knowledge of energy and water management and sustainability initiatives.
• Strong vendor, contractor, and stakeholder management skills.
• Able to manage facility projects, budgets, and multiple priorities independently.
• Good problem-solving, communication, and coordination skills.

To Apply (Via Harold Consultancy):

Please submit your detailed CV to Lorvz Concepcion at hello@haroldconsultancy.com for a confidential discussion. All applications are handled with the utmost discretion.