Shipping Assistant
About the company
Haier is the world’s No. 1 major appliances brand by retail sales volume. Headquartered in Qingdao, China, Haier Group has approximately 146,000 employees worldwide.
As the International HQ of Haier Group, Haier Singapore is the main platform to provide trading, R&D, big data, cybersecurity, legal and sales supports to over 80 countries in Asia, Europe, Africa and North America markets.
Your tasks
Based in Singapore, part of the global trading team and work hand in hand with Assistant Shipping Manager to provide shipping support for Haier home appliances businesses in the world, including:
L/C and D/A Management
- Check the L/C Clauses and give feedback on the L/C clauses and any risks pertaining to the L/C clauses to business department on timely manner.
- Liaise with bankers relating to L/C matters, L/C discrepancy, payment of L/Cs etc.
- Liaise with bankers relating to D/A and Bill of Exchange(draft)matters.
Document Preparation
- Check shipping documents from vendors in accordance to purchase orders, sales contracts and L/Cs.
- Ensure documents are all correct and no mistakes before send to finance for verification and approval.
- Liaise with vendors or business department for any issues on the documents and to resolve the documents issues on timely manner.
- Keep track and monitor the original documents from vendors.
- Prepare full set of shipping documents strictly to L/Cs, sales contracts and as and when they are new requirements from customers.
- Prepare certificate of origin for Singapore Chamber for endorsements.
- Send documents and shipment advice to our customers within the time frame
- Arrange the despatch of original documents to our customers immediately upon receipt of original documents from vendors and keep track the arrival of original documents to customer hands.
- Ensure L/C documents are cleaned and presented to the banks with the L/C presentation period.
Marine Insurance Agreement
- Discuss with insurance company with detail clause and cost annual.
- Marine Insurance documents making.
Requirements
- Minimum diploma holder with 2 years of shipping assistant experience in manufacturing or trading industry.
- Well versed in import and export L/C clauses and L/C negotiation.
- Knowledge in incoterms, shipping documents and marine insurance coverage.
- Team player, good coordination skills and able to multi-tasking.
- Good communication and interpersonal skills in English and Mandarin to liaise with Chinese speaking vendors and customers.