Executive Assistant
About the company
Haddad Brands Europe, founded in 2017, specializes in the distribution of children’s apparel under exclusive licenses (Nike, Levi’s, Converse, Jordan, Lacoste…) across Europe.
Operational for 9 years, the company has experienced remarkable growth and now counts over 500 employees throughout Europe.
We distribute our products both through wholesale, working with major multi-brand and specialized retailers, and through retail, via our corners in leading department stores.
In concrete terms, this means that if you purchase children’s apparel (0–7 years for Nike, 0–16 years for Levi’s, Converse, and Jordan), whether in a physical store, online, in the Netherlands, the UK, Italy, or anywhere else in Europe, the product you’re holding has gone through us — even if you bought it in an official Nike or Levi’s store!
Your tasks
ABOUT THE ROLE We are looking for a highly organised, proactive, and resourceful Executive Assistant to the CEO to provide high-level executive and operational support.
This is a key role in ensuring the smooth running of day-to-day executive activities, while contributing to greater efficiency, structure, and coordination across the organisation.
Beyond traditional executive assistance, this position offers the opportunity to improve internal processes, coordinate key business initiatives, and support interactions with strategic customers and brand partners.
Executive & Administrative Support
- Proactively manage and optimise the CEO's calendar, coordinating complex schedules and meetings across multiple time zones.
- Organise domestic and international business travel, including flights, accommodation, itineraries, and logistics.
- Manage expense reports and related administrative tasks with accuracy and efficiency.
- Anticipate the CEO's needs, prioritise requests, and ensure effective follow-up on key actions and commitments.
Business Coordination & Event Management
- Coordinate and support conferences, internal events, executive meetings, and key business gatherings.
- Prepare meeting agendas, presentations, and supporting materials for strategic meetings with customers and brand partners.
- Facilitate communication and coordination between the CEO, internal teams, and external stakeholders.
- Track key action points and ensure timely follow-up on business priorities.
Organisation & Process Improvement
- Identify opportunities to streamline workflows and improve day-to-day operational efficiency.
- Develop, implement, and document effective organisational processes and best practices.
- Support the onboarding of new team members, ensuring a structured and seamless integration.
- Contribute to cross-functional initiatives and ad hoc projects to support business needs.
Communication & Stakeholder Management
- Act as a trusted point of contact for internal teams, key customers, and external partners.
- Handle sensitive information with the highest level of professionalism, discretion, and confidentiality.
- Build strong working relationships and ensure clear, timely, and effective communication across stakeholders.
Requirements
The ideal candidate will be a trusted partner to the CEO, able to anticipate needs, manage multiple priorities, and take initiative in a fast-paced and dynamic environment.
REQUIRED SKILLS & QUALIFICATIONS
- Minimum of 10 years experience in an executive assistant or similar support role
- Fluent in English; French-speaking strongly prefered
- Exceptional organisational skills with a high level of attention to detail
- Highly proactive, autonomous, annd able to anticipate needs
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Office(Excel, Word, PowerPoint, Outlook)
- Familiarity with AI productivity tools such as Microsoft Copilot or similar
- Ability to manage confidential information with discretion and professionalism.
What we offer
- Company health insurance (60% covered by the employer)
- 50% reimbursement of public transportation subscription or access to private parking (cars / two-wheelers)
- Staff restaurant + meal vouchers
- Discounts on Nike.com and Levi.com, staff sales, and works council benefits (discounts, gift vouchers)
- WellPass (Gymlib) membership
- Wellness area + on-site gym
Other
We are currently looking for an Executive Assistant to the Executive to the CEO