Operations Administrator (Maintenance)

About the company

Organisation Overview GWS Living Art is an innovative green solutions provider with a vision to transform urban spaces into thriving, sustainable environments. We specialize in living walls, rooftop gardens, green roofs, and placemaking initiatives that bring nature closer to people. Through adaptive design, community engagement, and sustainability-driven projects, we aim to create spaces that inspire connection between people, plants, and the environment. Join us to make a tangible impact in shaping greener cities and healthier communities.

Brief Description At GWS Living Art, we believe that great design is not just about aesthetics - it’s about crafting experiences that connect people with nature. Our projects range from large-scale green infrastructure to interactive community spaces, and we approach each with a commitment to innovation, sustainability, and human-centered design.

Your tasks

GWS Living Art is looking for an organised and proactive Operations Administrator to manage our landscape maintenance operations. You will work closely with the maintenance team, workers, customers and management to ensure works are scheduled and completed smoothly.

Maintenance Scheduling & Coordination

• Arrange and schedule maintenance works for ongoing contracts
• Assign workers to their respective jobs and sites
• Follow up with the team on work progress

Customer Handling & Feedback

• Handle customer enquiries, complains and feedback
• Maintain good relationships with existing customers

Reports & Permits

• Prepare maintenance reports
• Apply for prepare Permits to Work (PTW)

Admin & Quotations

• Manage general company admin and paperwork
• Prepare quotations for maintenance contract renewals

Requirements

• Diploma or higher in Business Administration or a related field
• At least 1 year of experience in landscaping
• Able to arrange and schedule maintenance works
• Good communication and customer service skills
• Proficient in Microsoft Office (Word, Excel)
• Organised, independent and able to meet deadlines

Advantages

• Experience in admin or operations coordination
• Experience working in a landscape or maintenance company
• Familiarity with Permits to Work (PTW)
• Basic knowledge of landscaping or horticulture

What we offer

• Opportunity to work on innovative green building and landscaping projects.
• Exposure to both commercial management and business development.
• Career growth in the construction and horticulture industry.

How to apply

If you are excited about this opportunity and meet the requirements listed above, please send your resume and a cover letter to hr@gwslivingart.com.We look forward to hearing from you!