Executive Assistant to the Management Board (f/m/d)

We are looking for you to join our Kiel headquarters as an Executive Assistant to the Management Board in full-time (40 hours/week) at the earliest possible date. By arrangement, the work can be carried out from home several days a week. For more than 20 years, gsm has been the market leader for coaching with a focus on social integration. With around 5,000 coaching hours daily, we accompany people in complex life situations on their way to sustainable employment and new orientation – at over 300 locations throughout Germany and with more than 1,300 employees.

We work closely with public clients such as Jobcentern, Agenturen für Arbeit, as well as other institutions, e.g., Rentenversicherungsträger. At the same time, gsm is continuing to expand its coaching solutions for companies and organizations, for example in the areas of Workforce Transformation and Mental-Health-related coaching.

Your Tasks

• You reliably and proactively support the management in daily operations.
• You quickly familiarize yourself with new topics, conduct independent research on behalf of the management, and prepare complex information to be ready for decision-making.
• You coordinate appointments, keep an eye on deadlines and tasks, and ensure structured daily and weekly planning.
• You are the central contact person for organizational matters for internal employees as well as external contact persons.
• You coordinate internal and external meetings and ensure smooth organization.
• You organize the preparation and follow-up of regular appointments and meetings for the management, create minutes if necessary, and follow up on agreed to-dos.
• You support the flow of information between management, departments, and operational regions.
• You handle correspondence and organizational communication with internal and external contact persons.
• You organize business trips, including travel and hotel bookings as well as the associated travel planning.
• You support the creation, formatting, and maintenance of presentations, materials, and documents.
• You take on general administrative and organizational tasks for the management and ensure that everything runs reliably in the background.
• You support the planning and organization of internal and external events, from preparation and coordination of service providers to on-site support.

Your Profile

• You have completed commercial training or a comparable qualification and already have experience in an assistant or office management environment.
• You work extremely structured, reliably, and independently, and maintain an overview even with many parallel topics.
• You have very good organizational skills and can set priorities confidently.
• You communicate professionally and reliably with various internal and external contact persons.
• You are characterized by a high degree of integrity, discretion, and loyalty.
• You use KI-Tools confidently for research and preparation and can critically classify the results.
• You are proficient in using MS Office, especially Outlook, Word, PowerPoint, Teams, and basic Excel applications.
• You have very good written and spoken English skills.
• You bring flexibility, a pragmatic hands-on mentality, and occasional willingness to travel.

Contact and Application More detailed information about this position and gsm as an employer can be found on our website at: www.mein-gsm.de/jobs-karriere/. Your application will be managed in our applicant management system „Onlyfy One (by XING)“. This does not create a public profile. Information on data protection can be found here: https://mein-gsm.de/datenschutzhinweise#Bewerbungen