Billing And Accounts Receivable Coordinator - Mandatory Experience in QuickBook

We are seeking a highly organized, proactive, and detail-oriented Billing and Accounts Receivable Coordinator to manage our end-to-end invoicing process, delivery documentation, and customer collections follow-up. This remote position plays a critical role in ensuring that all commercial deliveries are properly documented, accurately invoiced, and meticulously monitored through the collection lifecycle, while providing key operational support to the sales team.

• Location: Hybrid. MUST LIVE IN MARACAIBO
• Job Type: Full-Time (It is not compatible with a second job)
• Conversational English is required (Minimum B2 Level)
• Software Requirement: Mandatory Experience in QuickBooks Online and Advanced Excel

KEY RESPONSIBILITIES

• Billing and Invoice Processing
• Dispatch and Delivery Documentation
• Accounts Receivable and Collections Follow-Up
• Monitor customer payment due dates proactively.
• Maintain and update accounts receivable aging reports weekly.
• Document all collection efforts, communication logs, and payment commitments.
• Escalate delinquent or high-risk accounts to management systematically.
• Maintain fluid communication with the internal treasury team responsible for deposits and payment confirmations.
• Quotes and Customer Support
• Support sales representatives with quote preparation and documentation management.
• Reporting and Administrative Support
• Assist management with ad hoc administrative and operational reporting.

REQUIREMENTS AND CANDIDATE PROFILE

MANDATORY CRITERIA:

• Language: Fully bilingual in English and Spanish (verbal and written proficiency). A minimum B2 level is required, and candidates will be tested.
• Software expertise: Proven, hands-on experience using QuickBooks Online and advanced proficiency in Microsoft Excel. Lack of experience in these tools will automatically disqualify the applicant.
• Experience: A proven professional background in billing, invoicing, collections, customer service, accounts receivable, or senior administrative support.

RESUMEN DE LA OFERTA

Para asegurar la total comprensión de los términos de la vacante, por favor lea atentamente los siguientes puntos críticos antes de postularse:

• Modalidad: Híbrido. Requiere vivir en Maracaibo, computadora con al menos 8Gb de memoria RAM, conexión estable a internet, respaldo eléctrico y espacio de trabajo adecuado.
• Nivel de inglés indispensable:Se requiere un nivel mínimo de B2. El proceso de selección incluirá evaluaciones en inglés. Si no cumple con este nivel, su perfil será descartado de forma automática.
• Uso de software obligatorio: Es estrictamente obligatorio contar con experiencia previa y demostrable manejando QuickBooks Online y un dominio avanzado de Microsoft Excel. No se considerarán candidatos que no dominen estas herramientas.

Requerimientos

• Educación mínima: Educación Técnico/Profesional 3 años de experiencia
• Idiomas: Inglés
• Edad: A partir de 21 años
• Conocimientos: Computadora, Cuentas por cobrar, Elaboración de reportes, Inglés, Microsoft excel, Notas de crédito, Quickbooks
• Disponibilidad de viajar: Si
• Palabras clave: facturacion