Part-time Administrative Assistant
Machine translation — original language: Swedish.Show original
Main Mission: Provide operational, administrative, and organizational support to the DIDSI Director and their management committee. Facilitate the coordination of activities, internal/external communication, and the management of cross-functional projects related to information systems.
Job Description:
- Administrative management and coordination
- Proactive management of the agenda, travel, and meetings.
- Organization and preparation of committees (COPIL / COMEX IT), strategic meetings
- Follow-up on decisions and development of dashboards
- Drafting of minutes, summary notes, agendas, and presentation materials
- Processing and follow-up of mail, emails, and internal requests
- Steering of budget, CODIR IT, vendors, light PMO
- Budgetary follow-up for the department (purchase orders, invoices, tracking tables, reminders)
- Follow-up of IT contracts
- Management of expense reports for the IT management committee
Profile and Required Skills:
- Minimum Bac+2 / Bac+3 (type BTS Assistant Manager, Licence Pro Management, etc.).
- Proven experience in executive assistance, ideally in an IT environment
- Strong interest in topics related to innovation, digital, and information systems.
- Understanding of the IT ecosystem (DSI, projects, suppliers)
- Very good writing skills and ability to summarize
- Organizational, prioritization, and multi-tasking capabilities.
- Basic knowledge of information systems and project management (a plus)
- Ease in cross-functional coordination and communication
- Fluent English
Soft Skills
- Sense of discretion and confidentiality
- Proactivity, autonomy, rigor, and reliability
- Excellent interpersonal skills and team spirit
- Adaptability in an evolving digital environment
Contract: CDI