office administrator

About the company

**_*About Griffith Homes*_** Griffith Homes is a full-service construction company specializing in design-build, construction management, and general contracting. We build high-performance custom homes and undertake substantial residential renovations in the Comox Valley and surrounding communities. We value quality craftsmanship, professional client service, and a positive work environment.

Your tasks

**_*The opportunity*_** We are seeking an organized, dependable Office Administrator and Project Coordinator to support our owner, site supervisors, and project teams. You will keep office operations and project records current, support accurate invoicing, and follow up on commitments with clients, consultants, suppliers, and trades. This position suits someone who takes initiative, communicates professionally, and works independently while knowing when to seek direction or approval.

**_*Key responsibilities*_**

• Coordinate day-to-day office administration, correspondence, calendars, meetings, and follow-up tasks.
• Set up and maintain accurate business and client files, project contact lists, and document records.

• Administer Buildertrend project information, including documents, selections, schedules, change records, and outstanding approvals, under the Project Manager?s direction.
• Prepare and update Word documents, Excel spreadsheets, reports, meeting notes, and construction support documents.

• Prepare planning agreements, construction contract documents, and change documentation using company templates for management review and approval.
• Organize supplier and trade invoices, receipts, and job-cost information; assist with monthly client invoicing and billing follow-up.

• Track quotation requests, consultant information, client decisions, material orders, and deadlines; flag missing information or delays promptly.
• Support accountants with bookkeeping and payroll information and coordinate employee benefit enrolment.

• Handle client, employee, and financial information confidentially; help improve office procedures and filing practices.

Requirements

Required qualifications

• Relevant experience in office administration, administrative support, or project coordination.
• Proficiency with Microsoft Word, Outlook, Excel, and Teams, including creating and maintaining spreadsheets and professional documents.

• Strong computer skills and the ability to learn new software and office systems.
• Excellent attention to detail, accuracy with numbers, and effective document organization.

• Professional written and verbal communication with clients, coworkers, consultants, and trades.
• Ability to prioritize competing tasks, meet deadlines, and follow requests through to completion.

• Sound judgment, discretion, and the ability to work independently and collaboratively.

Preferred qualifications

• Experience in residential construction, renovations, a trade office, or a design or consulting practice.
• Experience with Buildertrend or comparable construction project management software.

• Familiarity with job costing, invoicing, purchase orders, construction agreements, and change orders.
• Post-secondary education in business administration or a related field, or equivalent practical experience.

• Training in construction coordination or construction management.

Construction knowledge and Buildertrend experience are assets. We are willing to train a capable administrator who is interested in learning our industry and systems.

What we offer

Compensation: Starting at $35.00 per hour | Extended health benefits

**_*What we offer*_**

• An opportunity to contribute to custom-home and renovation projects with an established local company.
• Extended health benefits and a work environment that values work-life balance.

• Direct c

Other

/Project Coordinator Location: Comox Valley, British Columbia (in-office position) | Reports to: Owner and Project Manager

Hours: Monday to Friday, 8:00 a.m. to 4:00 p.m. | Preferred start: Beginning of November