Administrative & HR Coordinator – full time – 3 months contract (m/f)

Administrative & HR Coordinator – Part Time – 3 months contract

Start date: ASAP Type of contract: Interim or CDD with the client 40 Hours per week Location: Luxembourg city

We are seeking a proactive and organised Administrative & HR Coordinator to support our client day-to-day operations. This role combines employee administration, recruitment coordination, and general office support, making it ideal for someone who enjoys working in a fast-paced environment and ensuring processes run smoothly.

Key Responsibilities

• Coordinate the onboarding process for new employees.
• Ensure all required documentation is collected prior to an employee's start date.
• Maintain accurate employee records and personnel files.
• Collect and verify employee information, including payroll and banking details.
• Track the completion and filing of employment contracts and other onboarding documentation.
• Provide day-to-day administrative support to the business.
• Prepare agendas and supporting documentation for internal meetings.
• Coordinate and support regular operational meetings.
• Assist with document management, correspondence, and general office administration.
• Carry out additional administrative duties as required.
• Coordinate interviews between candidates and hiring managers.
• Manage interview scheduling and calendar coordination.
• Communicate with candidates throughout the recruitment process.
• Support the recruitment team with administrative tasks related to hiring activities.

Profile

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• The ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills.
• A proactive, reliable, and service-oriented approach.
• Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Previous experience in an administrative, HR, recruitment coordination, or office support role is advantageous.