Bilingual English Executive Assistant M/F

GR Intérim et Recrutement, a recruitment agency specializing in bilingual and bicultural personnel, is searching for a Bilingual English Executive Assistant M/F for its client, an international law firm.

This is a permanent contract (CDI) to be filled immediately in Paris 8ème.

The assistant will provide support to a growing team of lawyers specializing in business law in a dynamic and international environment.

DEFINITION OF TASKS

• Classic assistance (mail distribution, printing, call filtering, taking messages)
• Management of complex and shifting calendars (organizing appointments for various clients and Partners, booking meeting rooms, organizing travel, ordering taxis, scheduling conference calls and video meetings, entering expense reports)
• Opening of files (matters on Intapp, conflict checks, contact management on CRM)
• Secretarial work (typing letters and long documents, drafting, preparation or transcription, converting PDF to Word, converting Word to PDF, consolidating PDF documents, organizational charts on Powerpoint, compare Litera, mark-up, layout...)
• Administrative secretarial work (activating cross-ref, printing, filing on Imanage, physical filing, archiving, printing/reprography/scans, shipments, centralizing CD-ROMs, department bibles, updating contacts in CRM)
• Legal secretarial work (Assemblact, notary binding, etc., Docusign, legal notices and formalities, translator, Infogreffe, Infogreffe orders)
• Invoicing (WIP meeting (DG Finance team and partner), invoicing instructions to accounting, issuing invoices, partner signature, sending to client, filing in the system, allocation, entering time sheets, entering narratives, preparing invoice cover notes)

REQUIRED SKILLS

• Bachelor's degree (Bac +3)
• You have a minimum of 3 years of experience in a similar position in a law firm or a demanding environment.
• You have perfect mastery of Pack Office and possess an excellent level of English.

SEARCH PROFILE

• We are looking for a rigorous, organized person with a sense of service.
• You know how to manage and prioritize your missions.
• Dynamic and involved, you demonstrate good interpersonal skills and enjoy working in a team.

The remuneration is 38-45kEUR depending on the profile and experience.

REF : NIO/ASSDIR/0926

INDJUR