ACCOUNTS EXECUTIVE

Your tasks

_Phase 1 – Accounting (first 6 to 12months)_

1. Handle full set of accounts, working with our outsourced accounting team on month-end closing, year-end finalisation and tax filing.

1. Reconcile daily sales across cash, NETS, credit card, e-wallets and food delivery platforms against POS reports.

1. Manage stallholder and tenant billing: rental, gross turnover (GTO) share, utilities, service charges and deposits.

1. Process accounts payable for food suppliers, cleaning and maintenance vendors; match invoices to delivery orders.

1. Prepare and submit quarterly GST returns (GST F5) and support Form C/C-S and corporate tax filing.

1. Perform bank, cash float and petty-cash reconciliations for each outlet.

1. Liaise with auditors, tax gents, banks and landlords.

1. Help tighten controls on cash handling, wastage and stock counts at outlets.

1. Propose, implement and execute finance flows and SOPs, such as daily sales submission, the stallholder billing cycle and supplier payment approval, with clear controls and timelines.

1. Act as the main contact for our outsourced accounting team: send complete and on-time source documents, answer their queries, review the management accounts they prepare, and follow up on adjustments.

Phase 2 – Budgeting and forecasting(once the books are stable)

1. Prepare the annual budget by outlet and by stall, working with operations managers.

1. Produce monthly budget-versus-actual reports and explain the variances.

1. Build rolling cash-flow forecasts, including rental, payroll and supplier payment cycles.

1. Analyse outlet and stall profitability, food cost and margins to support business decisions.

1. Model the financial impact of new outlets, stall changes or pricing changes.

Requirements

• Diploma or degree in Accountancy, or a recognised professional qualification (e.g. LCCI, ACCA)
• At least 3 years’ experience handling full set of accounts

• Hands-on GST filing experience
• Proficient in Excel (pivot tables, VLOOKUP/XLOOKUP) and an accounting system such as Xero, QuickBooks, SAP Business One or MYOB

• Careful with detail, organised and comfortable working with outlet teams who are not finance-trained
• Keen to grow into budgeting, forecasting and business analysis

• Experience setting up or improving finance processes and SOPs, and getting outlet teams to follow them
• Experience working with external accountants, outsourced bookkeepers or auditors

Good to have

• Experience in food court, coffee shop, hawker or multi-outlet F&B accounting
• Familiarity with tenant/GTO billing and POS systems

• Some exposure to budgeting, forecasting or management reporting
• Experience with government grants or schemes (e.g. PWCS, SEC, PSG)