Admin Executive ($4500)

Key responsibilities Manage tenancy agreements (execution, renewals, issues) and liaise with landlord/building management

Oversee subcontractors (cleaning, air-con, pest control, maintenance) and coordinate service schedules; monitor quality and compliance

Provide admin support to management: calendar, meeting logistics (rooms/VC/material packs), visitor hosting, mainline calls

Process expense claims for top management accurately and on time; handle confidential documents with discretion

Arrange flights/hotels/ground transport for employees and executives balancing cost, preferences and timelines

Prepare itineraries and travel documents; handle changes and escalations

Maintain accurate, up-to-date records and filing systems (physical/digital) aligned with company policies

Track and execute renewals/submissions for insurance policies, company licences and other statutory requirements

Coordinate external vendors and service providers; monitor service quality and costs

Plan and deliver company events/launches/meetings/team-building (RSVPs, venue/catering, vendors, budget management)

Requirements 3+ years in admin/office management

Experience in events, vendor management, tenancy/facilities liaison, or basic IT/access coordination.

Exposure to corporate-comms logistics/basic multimedia; experience coordinating EA teams.

Excellent communication and interpersonal skills; service-oriented; strict confidentiality and PDPA awareness.

We regret that only shortlisted candidates will be notified. GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843 By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by GMP Recruitment Services (S) Pte Ltd and its recruitment partners, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at GMP Recruitment Services (S) Pte Ltd's website