HR Associate

Your tasks

1. Recruitment and Talent Acquisition

• Manage end-to-end recruitment for store and head office vacancies, from job posting and candidate sourcing to screening, interviewing, and job offers.
• Source candidates through job portals, social media, employee referrals, professional networks, and talent databases.
• Coordinate interviews with hiring managers and department heads to ensure timely hiring decisions.
• Maintain an active talent pipeline and provide regular updates on recruitment progress and vacancy status.
• Ensure a positive candidate experience throughout the recruitment process.

2. Onboarding and Employee Integration

• Coordinate pre-employment requirements, employment contracts, and other necessary documentation for new hires.
• Facilitate onboarding and orientation to familiarize employees with company policies, procedures, and workplace expectations.
• Coordinate with relevant departments and store managers to ensure new employees are properly endorsed and ready to start work.
• Monitor the completion of onboarding requirements and maintain accurate records of newly hired employees.

3. Timekeeping and Attendance Management

• Monitor and validate employee attendance, tardiness, absences, overtime, undertime, and leave records.
• Coordinate with store managers and department heads to verify timekeeping records and resolve discrepancies before payroll cutoffs.
• Consolidate and submit accurate timekeeping data and payroll inputs to the payroll team within established deadlines.
• Monitor compliance with attendance policies and established timekeeping procedures.
• Assist in addressing employee timekeeping concerns and maintaining accurate attendance records.

4. Benefits Administration

• Assist in administering employee benefits and statutory contributions, including SSS, PhilHealth, and Pag-IBIG.
• Coordinate employee enrollment, updates, and changes to benefits records with the appropriate payroll or benefits team.
• Respond to employee inquiries regarding benefits, eligibility, documentation, and applicable company policies.
• Maintain accurate benefits records and ensure timely processing of required documentation.
• Coordinate with relevant departments to facilitate benefits-related requests and resolve employee concerns.

5. HR Administration and Records Management

• Maintain and update employee 201 files, employment contracts, personnel records, leave records, and other HR documentation.
• Ensure the accuracy, completeness, confidentiality, and proper filing of employee information.
• Prepare HR documents, employment certifications, personnel movement forms, and other administrative requirements as needed.
• Assist in monitoring probationary periods, employment status changes, and employee documentation deadlines.
• Coordinate employee clearances, separation documents, and offboarding requirements.
• Prepare and maintain HR reports on headcount, recruitment, attendance, employee movements, and other HR activities.
• Ensure HR documentation and processes comply with company policies, data privacy requirements, and applicable Philippine labor standards.

6. Employee Support and Coordination

• Serve as a point of contact for routine employee inquiries concerning HR policies, attendance, benefits, and employment documentation.
• Coordinate with store managers, department heads, and other internal teams to address day-to-day HR concerns.
• Maintain professionalism, confidentiality, and fairness when handling employee information and concerns.
• Assist in implementing HR policies, employee engagement activities, and process improvements as assigned.

Requirements

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome; candidates with 2–3 years of relevant HR experience, preferably in retail or fashion, are preferred.
• Knowledge of recruitment, onboarding, timekeeping, benefits administration, HR records, and Philippine labor standards.
• Proficient in Microsoft Office, particularly Excel, or Google Sheets.
• Strong organizational, communication, and time-management skills, with keen attention to detail.
• Able to manage multiple priorities, maintain confidentiality, and coordinate with head office and retail stores, including store visits as needed.