Administrative Associate

Responsibilities:

• Manage day-to-day office administration, scheduling, correspondence and general business support.
• Coordinate meetings, calendars and administrative requirements for senior leadership.
• Maintain company records, filing systems, databases and business documentation.
• Process invoices, receipts, expenses and other financial documentation.
• Support basic accounts payable and receivable activities, invoice reconciliation and budget tracking.
• Liaise with government authorities, PROs and service providers regarding visa applications, renewals and employee documentation.
• Maintain accurate visa records and monitor expiry and renewal dates.
• Support employee onboarding and ensure required documentation is completed.
• Assist different departments with operational and administrative requirements.
• Support ad-hoc projects and identify ways to improve administrative processes and efficiency.
• Maintain confidentiality and a high level of professionalism when dealing with internal and external stakeholders.
• Saudi national in Riyadh or willing to relocate.
• Bilingual in Arabic and English.
• Experience in administration or operations support.
• Experience with government bodies, PROs, or visa documentation.
• Basic accounting and invoicing knowledge.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Highly organised and detail oriented.
• Able to multitask in a fast-paced environment.
• Proactive, flexible, and responsible.
• Strong communication skills.
• Professional with confidential information.
• Startup/SME experience is a plus.
• Knowledge of Saudi labour and visa processes is a plus.
• Experience with ERP or accounting systems is a plus.
• Must have an educational background in Accounting or Finance.