Administrative Officer

Responsibilities:

Manage the company's day-to-day administrative activities and ensure smooth office operations. Maintain accurate and up-to-date employee, client, property, and company records. Prepare, organize, file, and retrieve official documents, reports, contracts, and correspondence. Handle incoming and outgoing correspondence, emails, calls, and other administrative communications. Coordinate meetings, appointments, schedules, and internal administrative activities. Prepare meeting agendas, minutes, reports, memos, and other official documents when required. Monitor office supplies, equipment, and other administrative resources and ensure timely replenishment. Liaise with vendors, service providers, clients, and other external stakeholders as required. Support the HR function with employee documentation, attendance records, leave records, onboarding, and other administrative processes. Assist the sales and marketing team with administrative tasks related to property listings, client documentation, inspections, and transactions. Maintain organized digital and physical filing systems and ensure confidential information is properly handled. Track administrative expenses and assist with documentation and reconciliation of approved expenditures. Support management with research, data collection, reports, presentations, and other administrative assignments. Ensure compliance with company policies, procedures, and administrative standards. Identify administrative gaps and recommend practical ways to improve efficiency and productivity. Assist in coordinating company events, trainings, meetings, and other organizational activities. Perform other administrative duties as assigned by management.

Requirements:

Bachelor's degree or HND in Business Administration, Management, Office Administration, or a related field. 1–3 years of relevant administrative experience. Previous experience in a real estate company or related industry is an advantage. Proficiency in Microsoft Office and/or Google Workspace. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Good attention to detail and record-keeping skills. Ability to multitask, prioritize responsibilities, and meet deadlines. Ability to maintain confidentiality and handle sensitive company information professionally. Strong interpersonal and problem-solving skills. Ability to work independently and as part of a team.