Human Resources Superintendent

Your tasks

*Subordinate: HR Associate (1) OBJECTIVE:** The HR Superintendent will play a pivotal role in managing and coordinating all aspects of Human Resources activities and employee relations for our corporate offices. This position will encompass HRIS management, employee relations, training and development, payroll administration, benefits and compensation, and overall administrative functions. The HR Superintendent will ensure that HR strategies align with organizational goals while fostering a positive workplace culture and supporting employee growth and engagement.

HUMAN RESOURCES (HR)

• Regularly update and maintain accurate job descriptions to reflect current roles and responsibilities.
• Lead the interview process for vacant positions, ensuring a thorough evaluation and selection of candidates.
• Draft and issue offer letters and employment/contract agreements for new hires.
• Design and facilitate new employee orientation programs to promote a positive alignment with company goals.
• Prepare employee separation notices and relevant documentation. Conduct exit interviews to gather insights on employee experiences and reasons for departure.
• Oversee comprehensive HR onboarding and offboarding processes to ensure a smooth transition for employees.
• Work closely with the IT team to manage onboarding and offboarding processes related to technology access and equipment.
• Maintain accurate and up-to-date employee records in the HRIS, including benefits plans, health insurance, pension plans, and all personnel transactions (hires, promotions, transfers, performance reviews, terminations).
• Manage salary, payroll, and benefits programs for all corporate employees, ensuring accuracy and compliance.
• Administer leave programs, including rotational schedules, sick leave, casual leave, maternity leave, and sabbaticals.
• Collaborate with Health & Safety and Legal & Compliance teams to investigate workplace accidents and disciplinary matters.
• Ensure adherence to Ghanaian immigration requirements for all foreign nationals, including visa and work/residence permits for employees and visitors.
• Oversee the management of office spaces and guesthouses, including lease agreements, maintenance, and cleaning services.
• Handle all administrative tasks, such as travel bookings and transportation logistics, to support HR operations.
• Create and maintain HR policies and ensure all staff receive training on these policies.
• Actively seek opportunities for process enhancements, talent acquisition strategies, and effective payroll management.

PROCUREMENT & LOGISTICS

• Oversee all Purchase and Service Order Agreements related to the employee's area of responsibility.

FINANCE & COMPLIANCE

• Assist in the preparation of the monthly budget.
• Develop and manage all budget items, including cost control and expenditure forecasting.
• Ensure the budget is in line with the department’s scheduled activities.

ORGANIZATIONAL DEVELOPMENT

• Implement training and development program for staff in line with technical and business needs.
• Develop and implement necessary measures to ensure flexible work practices and team building.
• Carry out performance appraisals and development plans with subordinate staff.
• Coordinate the rotational schedule (on and off duty) of subordinate staff.

Requirements

• Bachelor's degree in Business Administration, HR, or Psychology is mandatory.
• Master's degree in Business is a plus.
• Multicultural experience is mandatory.

KNOWLEDGE & EXPERIENCE

• A minimum of 8+ years of experience in Business Administration, HR, or Organizational Development.
• Strong analytical skills with a focus on data and process optimization to drive decision-making and improve HR efficiencies.
• Exceptional attention to detail to ensure accuracy and compliance in all HR documentation and processes.
• Proven ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Strong communication and interpersonal skills to effectively engage with employees at all levels.
• Demonstrated ability to analyze issues and develop practical solutions to complex HR challenges.
• Experience in driving change initiatives within an organization, fostering a culture of continuous improvement.

COMPETENCIES

• Strategic Vision: Drive projects towards improving efficiencies based on processes and procedures.
• Strong Leadership: Ability to deal with technical, financial, and HR issues in a continually changing business environment.
• Flexibility: Ability to operate flexible work practices to achieve optimum results.
• Good Communications: Consistently communicate. Be a good listener and negotiator.
• Ability to engage with different communities, contractors, clients, suppliers, and senior leadership.
• Work Diligently: Manage multiple projects and deliver in a timely manner.
• Training and Development: Accountable for self-development, training, and development of subordinates.
• Optimization: Navigate complexities and uncertainties, and drive efficiency by use of technology.
• Organizational Skills: Excellent planning, organizational and time management skills, and ability to coordinate activities across a wide range of disciplines.

Other

HUMAN RESOURCES (HR) SUPERINTENDENT · Subsidiary: Genser Energy Ghana Limited (GEGL) *Position: Human Resources (HR) Superintendent Division / Department:** Operations & Maintenance (OM) - Midstream (MID) / Human Resources (HR)

Location: Gas Processing Plant, Prestea, Western Region, Ghana (West Africa)