Shipping Specialist
Key Responsibilities:
Regulatory Compliance and Updates:
- Stay up-to-date with changes in customs laws and regulations, advising internal teams on any impact to operations.
- Conduct regular audits of shipping and customs procedures, implementing corrective actions when necessary to maintain compliance.
Customs Documentation and Compliance:
- Perform tariff classification and ensure correct customs documentation for all imports and exports.
- Submit necessary import/export permits via TradeNet/Crimsonlogic and liaise with customs brokers to ensure timely and accurate customs clearance.
- Manage the application of Strategic Goods permits for dual-use products.
Shipment Handling and Packaging:
- Ensure all incoming and outgoing shipments are properly packaged, labelled, and ready for dispatch according to company and regulatory standards.
- Coordinate with warehouse staff to manage the physical handling of goods, ensuring safe and secure packaging of products.
Collaboration with Internal and External Teams
- Work closely with logistics, finance, and other departments to ensure smooth operations and compliance with customs requirements.
- Collaborate with customs brokers, freight forwarders, and other third-party service providers to ensure accurate and timely processing of shipments.
Shipping Tracking and Monitoring:
- Track all shipments from initiation to delivery, resolving any issues or delays promptly.
- Ensure proper record-keeping of shipping documentation and GST permits for monthly submissions and claims.
Customs-related Audits and Record Keeping:
- Maintain accurate and updated records of all customs-related activities and documentation, ensuring proper audit trails.
- Perform regular internal audits to identify areas of improvement in customs processes and work on corrective actions.
Cost Management:
- Review of freight cost, packing material cost and all cost related to Logistic
- Cost tracking, Uploading and Analysis
- Vendor Billing Management
- Freight cost uploading into system
Ad-hoc Tasks:
- Any other tasks or project assigned by superior
Qualifications:
- Degree with major in Supply Chain or other Business-related studies
- Having SC401 customs declarant certification is a plus - 3-5 years of experience in shipping, logistics, and customs affairs or related fields, are considered.
- Experience working with customs brokers, freight forwarders, and third-party logistics providers is preferred.
- Experience in handling import/export shipments, packaging, and customs clearance.
- Familiarity with TradeNet/Crimsonlogic platforms for permit applications.
- Demonstrated strong communication and negotiation skills, with solid data analysis capabilities to support decision-making.
- Fluent in English and Mandarin, with the ability to effectively collaborate with cross-border teams, particularly with stakeholders in China.
- Proficient in Microsoft Office applications (Excel, Word, PowerPoint), with strong capability in data handling, reporting, and presentation.
- A collaborative team player with a proactive, solution-oriented mindset; adaptable to dynamic environments and willing to take on additional responsibilities or role rotations.
- Open to continuous learning and capable of adopting advanced technologies and practices, including AI, automation, compliance frameworks, and customs regulations.
This role would be fully onsite.