Executive Assistant

1. Prepare weekly reports / performance summary reports for the MD
2. Perform preliminary data analysis, such as sales, costs, project progress, and key issues that require follow-up
3. Coordinate with international Suppliers regarding documentation, product specifications, quotations, and status tracking
4. Prepare documents for meetings, such as Presentations, reports, and decision-making documents
5. Record and summarize Minutes of Meeting and follow up on Action Items
6. Follow up on tasks from various teams to ensure they meet the specified Timeline
7. Manage general related documents to support the MD
8. Manage and prepare personal Expenses for the MD as assigned
9. Manage the MD's schedule, travel, and meetings
10. Coordinate within the organization to ensure the MD's information and tasks proceed smoothly

*Work Monday - Friday 08:00-17:00*

Qualifications: Bachelor's degree or higher (in Business Administration, Management, English, or related fields) 1–4 years of work experience in coordination, Executive Assistant, or administrative roles English proficiency at a level capable of communicating with international Suppliers (Email + Meeting) Proficient in using Excel / Google Sheets / PowerPoint Possess basic data analysis skills, such as summarizing sales, costs, and weekly reports Detail-oriented, good at task follow-up, highly responsible, and able to work under pressure Possess coordination skills and the ability to multitask, handling both company tasks and the MD's personal tasks Experience in Construction / HVAC / Import businesses will be specially considered