HR & Admin Assistant / Officer
Company Overview
GENIC (SINGAPORE) PTE LTD is part of the GENIC Group, a Japan-based manufacturing and engineering group with operations across Asia. GENIC Singapore specializes in precision plastic manufacturing and processing for semiconductor, medical device, and industrial sectors.
Job Summary
You will manage HR and office administration functions to support smooth operations in a fast-paced manufacturing environment, including work pass applications, payroll processing, recruitment support, and vendor coordination.
Responsibilities
- Manage Singapore work pass applications, renewals, cancellations, and related documentation to ensure compliance with immigration regulations
- Process monthly payroll accurately, including attendance, overtime, leave, deductions, and statutory contributions such as CPF
- Maintain accurate employee, payroll, and HR records for compliance and audit readiness
- Coordinate recruitment activities, including interview scheduling and onboarding of new employees to support workforce needs
- Oversee general office operations, including managing office supplies, IT equipment, facilities, housekeeping, and maintenance services to ensure a well-functioning workplace
- Liaise with the vendors, contractors, and service providers to coordinate office and facility matters efficiently
- Monitor office supply inventory and manage purchasing and administrative expenses to optimize resource use
- Respond professionally and confidentially to employee and external enquiries to maintain positive relationships
- Ensure HR, payroll, and office administration processes comply with company policies and Singapore statutory requirements
- Maintain proper filing and documentation systems to support compliance and audit processes
- Perform additional HR and administrative duties as assigned to support organizational needs
Required competencies and certifications
- Diploma or Degree in Human Resources, Business Administration, or related field
- IHRP, CA or CP certification will be an added advantage
- Minimum 2 years of relevant HR and administrative experience, preferably in a manufacturing environment
- Hands-on experience in Singapore work pass applications and payroll processing
- Good working knowledge of CPF, EFMA, IR8A, and IR21 statutory requirements
- Familiarity with Singapore employment practices and statutory requirements
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and HRIS software, Info-Tech
Preferred competencies and qualifications
- Proficiency in Mandarin to facilitate communication with China-based counterparts and business stakeholders
- Immediate availability or short notice to join