administrative assistant - office

Education:

Secondary (high) school graduation certificate.

Asset languages:

Spanish; Castilian.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Assist with staff consultation and grievance procedures.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals .
• Coordinate the flow of information within the team.
• Direct and control daily operations .
• Evaluate daily operations .
• Motivate staff.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Review HR projects to assure compliance with laws and regulations .
• Supervise other workers.
• Train staff.
• Establish and implement policies and procedures.
• Train other workers.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Oversee the classification and rating of occupations.
• Plan, develop and implement recruitment strategies.
• Schedule and confirm appointments.
• Manage contracts.
• Manage training and development strategies.
• Answer telephone and relay telephone calls and messages.
• Oversee the analysis of employee data and information.
• Answer electronic enquiries.
• Oversee development of communication strategies.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Advise senior management.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Conduct research.
• Perform data entry.
• Provide customer service.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury.

Computer and technology knowledge:

• Acomba.
• Automatic data processing (ADP).
• Google Docs.
• Sage Accounting Software.
• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Electronic scheduler.
• Adobe Photoshop.
• Database software.
• Project management software.
• Accounting software.
• Desktop publishing software.
• MS Office.
• Simply Accounting.
• Adobe Acrobat Reader.
• Google Drive.
• Electronic mail.

Technical terminology:

Business.

Area of specialization:

• Correspondence.
• Reports and records.
• Contracts.
• Financial statements.
• Invoices.
• Project management.
• Accounting.

Transportation/travel information:

Valid driver's licence.

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Repetitive tasks.
• Large workload.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Adaptability.
• Accountability.
• Dependability.
• Due diligence.
• Quick learner.

Screening questions:

Do you have experience working in this field?.

Experience:

3 years to less than 5 years.

Health benefits:

• Disability benefits.
• Health care plan.
• Paramedical services coverage.
• Vision care benefits.

Financial benefits:

• Group insurance benefits.
• Life insurance.

Other benefits:

• Learning/training paid by employer.
• Parking available.