School Administration Officer

About the company

🏫 About Gandhi Memorial Intercontinental School (GMIS) Gandhi Memorial Intercontinental School (GMIS) is a premier international educational institution with campuses strategically located across Indonesia in Jakarta, Semarang, and Bali. As one of Indonesia's most respected international schools, GMIS has built a strong reputation for delivering world-class education that seamlessly blends rigorous international curricula with rich local cultural values. Our multi-campus network serves diverse communities throughout the archipelago, providing accessible quality education while maintaining consistently high academic standards and fostering an inclusive environment that celebrates both global perspectives and Indonesian heritage. At GMIS, we are committed to holistic education that develops not only academic excellence but also character, critical thinking, and global citizenship. Our state-of-the-art facilities, experienced international faculty, and comprehensive support services create an optimal learning environment where students can thrive physically, emotionally, and intellectually. We believe in nurturing well-rounded individuals who are prepared to make meaningful contributions to society, combining innovative teaching methodologies with a deep respect for cultural diversity and social responsibility to shape tomorrow's global leaders.

Your tasks

🎯 Key Responsibilities

1. Student Data Management (ERP): Maintained, updated, and verified student information in the school's Enterprise Resource Planning (ERP) system to ensure the accuracy and completeness of student records.
2. Student Document Verification: Reviewed student files to identify missing or incomplete documents, followed up on outstanding requirements, and ensured that student records were complete and properly maintained.
3. Digitization of Student Records: Converted physical student documents and hard-copy records into digital format, ensuring proper filing, organization, accessibility, and secure recordkeeping.
4. Teacher Absence Reporting: Monitored and maintained records of teacher absences and prepared and submitted daily, weekly, and monthly absence reports to the principal for administrative follow-up.
5. Lost and Found Management: Managed the school's lost and found items, including receiving, recording, safeguarding, and coordinating the return of lost belongings to students or their rightful owners.
6. Reception and Guest Management: Welcomed and assisted visitors, parents, and other guests in the Principal's Office; provided initial guidance; and coordinated with the principal’s secretary to ensure a professional and courteous reception.
7. Administrative Support: Assisted the Principal's Office with routine administrative tasks, documentation, record maintenance, and other responsibilities assigned by the principal or school management.
8. Confidentiality and Professional Conduct: Maintained confidentiality of student information, school records, and official communications while performing duties accurately, efficiently, and professionally.

Requirements

🔎 Qualifications

• Minimum D3/S1 in Administration, Management, or a related field.
• 1–2 years of administrative experience, preferably in a school or educational institution.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong attention to detail and good organizational skills.
• Good communication and interpersonal skills.
• Able to handle confidential information responsibly.
• Proactive, responsible, and able to work independently.
• Good command of English is a plus.