Admin Assistant - Yishun
Must-have:Principal
Contract Period: From 1 January 2027to 31 December 2027 with an option to Extend: a further period of 1 year.
Working hours:
- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break
- Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
Scope of Services:
General Administration
- Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
- Assist in the dissemination of information: school circulars, parents’ messages.
- Inventory management of spare uniforms and first aid items.
- Assist with the updating of Organisational Chart when new staff joins or resigning staff leaves.
- Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
- Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.
Reception
- Cover front desk customer service duties for Primary School and MOE Kindergarten.
- Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
- Maintain customer related information when required, eg phone log.
- Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
- Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
- Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases of injuries.
- Handle/ support situation when student(s) vomited and soiled their clothes.
- Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
- Assist in receiving of goods and incoming mails.
- Maintain tidiness of the reception area at all times.
Experience:
- 3 years of working experience as administrative role (based on exact years of experience eg. 7.5 years of experience will be regarded as 7 years).
Qualification:
- 3 GCE “N” Level Passes including English and Mother Tongue language.