Admin Assistant - Ang Mo Kio
Your tasks
Scope of services
- Attend to all telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc.
- Attend to incoming mail and distribute them to relevant staff.
- Issue keys and items to students and staff periodically.
- Organize and upkeep forms/documents and issue them when necessary.
- Attend to students in the sick bay.
- Maintain student injury records and follow up with staff and parents in accordance with safety SOPs.
- Contact parents of students who are unwell or students who are dismissed early.
- Retrieve and update daily staff attendance records.
- Maintain time-off logbook for all staff and check that time-off applications are duly approved.
- Attend to loss-and-found cases and maintain proper records.
- Assist with temperature taking exercise for staff and other ad hoc school exercises.
- Any other relevant ad hoc duties as assigned.
Requirements
Qualifications, skills and experience
- Basic computing skills (MS Office, Outlook)
- Organized, meticulous, customer-oriented with good interpersonal and communication skills
- At least 3 years of experience in front desk and administration duties, preferably in a school environment
- Bilingual in English
Other
Contract Period: 1 Jan 2027 to 31 Dec 2027 with an option to extend for another year
Working hours
- Mondays to Thursdays: 7:00am to 4:30pm, inclusive of 1hr lunch break
- Fridays: 7:00amto 4:00pm, inclusive of 1hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays