CLINIC ADMIN & FINANCE EXECUTIVE

Your tasks

1. Finance & Accounting Administration

• Process and verify supplier invoices, payment requests and supporting documents.
• Manage accounts payable (AP) and accounts receivable (AR) administrative processes.
• Prepare supplier payment listings and coordinate payment approvals.
• Track outstanding invoices, insurer payments and patient receivables.
• Assist with monthly bank reconciliations and payment tracking.
• Prepare and maintain accurate financial records, receipts and supporting documents.
• Assist with monthly accounting reports and financial summaries.
• Ensure proper documentation, filing and timely completion of finance-related tasks.

2. Insurance Billing & Claims Administration

• Prepare and process patient, corporate and hospital-related invoices.
• Assist with insurance claims submissions and third-party administrator (TPA) billing.
• Follow up on outstanding insurance claims and payment discrepancies.
• Reconcile insurer and hospital payments against issued invoices.
• Maintain accurate billing and claims records.
• Liaise with insurers, hospitals and business offices on billing-related matters.

3. General Administration & Office Support

• Organise and maintain company contracts, invoices, receipts and important business documents.
• Track recurring payments, subscriptions, licences and renewal dates.
• Prepare spreadsheets, reports and administrative correspondence.
• Maintain organised digital and physical filing systems.
• Assist with staff-related administrative documentation and record keeping.
• Coordinate supplier orders, deliveries and office purchases.
• Support management with daily administrative matters and ad hoc projects.
• Assist with improving internal workflows and standard operating procedures (SOPs).
• Handle confidential company, financial and patient information professionally.

4. Clinic Operations Support

• Assist with inventory monitoring, stock reconciliation and supplier coordination.
• Provide occasional administrative support for patient billing and insurance verification.
• Coordinate with clinic staff to ensure accurate documentation and smooth workflow.
• Assist with general clinic operations when required.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related field is preferred.
• 1–3 years of experience in finance administration, accounts payable, accounts receivable, bookkeeping or office administration is preferred.
• Experience with invoice processing, payment tracking and bank reconciliations is an advantage.
• Proficient in Microsoft Excel, Word and Google Sheets.
• Comfortable learning accounting software and clinic management systems.
• Strong numerical accuracy and attention to detail.
• Good organisational and time-management skills.
• Able to work independently, prioritise tasks and meet deadlines.
• Responsible, trustworthy and able to handle confidential information.
• Good written and verbal communication skills.
• Healthcare or clinic experience is an advantage but not essential.

What we offer

• Friendly and supportive working environment.
• Training provided on clinic billing, insurance claims and internal finance processes.
• Opportunities to develop practical accounting, finance and healthcare administration skills.
• Career growth opportunities within a specialist surgical practice.
• Attractive staff benefits and performance incentives.