Administrator

Your tasks

We are looking for an organised and proactive Administrator to join our client’s construction business, supporting projects, day-to-day administration, finance processes and documentation. This varied role would suit someone with strong attention to detail who enjoys keeping a busy team organised.

The general day-to-day responsibilities include

• Providing administrative support to management, project managers and site teams.
• Maintaining project trackers, schedules and records, following up on outstanding actions and deadlines.
• Liaising with clients, suppliers and subcontractors to coordinate information, meetings and site visits.
• Managing calls, emails, diaries, correspondence and general office administration.
• Obtaining quotations, raising approved purchase orders and tracking orders and deliveries.
• Supporting finance administration, including checking supplier invoices, preparing sales invoices and following up on outstanding payments.
• Collating timesheets, expenses and subcontractor information for the finance team or accountant.
• Updating project cost trackers and maintaining accurate financial records.
• Filing and maintaining project documents, including drawings, specifications, contracts and correspondence.
• Keeping health and safety paperwork, insurance certificates and training records up to date.
• Assisting with project handover packs, warranties and completion documentation.

Requirements

Previous administration experience, good Microsoft Office skills and a confident, professional approach are essential. Experience within construction and familiarity with accounting software would be advantageous.