administrative assistant - office

Education:

Secondary (high) school graduation certificate. or equivalent experience.

Tasks:

• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Perform basic bookkeeping tasks.
• Prepare bills of lading, invoices and other shipping documents.
• Manage accounts receivable.

Computer and technology knowledge:

• Sage Accounting Software.
• MS Excel.
• MS Outlook.
• MS Word.
• Database software.
• Accounting software.
• MS Office.
• Adobe Acrobat Reader.
• Computerized bookkeeping system.

Technical terminology:

Financial.

Business.

Transportation/travel information:

Own transportation.

Work conditions and physical capabilities:

• Work under pressure.
• Attention to detail.
• Repetitive tasks.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Team player.
• Accurate.
• Reliability.
• Time management.
• Accountability.
• Quick learner.

Experience:

3 years to less than 5 years.

Employment terms options:

Day.

Health benefits:

Health care plan.