Admin Executive
(Sports Administration)
About the Company
Our client is a national sports association that supports high-performance athletes, national teams, events and programmes. Their administration team works closely with internal and external stakeholders to make sure athletes can train, travel and compete without logistical friction.
Job Description
Our client requires an Admin Executive to join their administration team and report to the Assistant Director (Administration). The role covers facilities administration, travel and accommodation coordination for national team trips, and general office administration. You will work closely with internal teams, external partners and service providers, and act as a key point of contact on facilities and travel matters.
Responsibilities
Facilities Administration
- Process bookings of national sports venue facilities for high-performance training of national and development squads
- Process facility bookings for the organisation’s events and programmes
- Coordinate with venue operators to ensure training and event schedules run smoothly
Community Membership Platform
- Manage the organisation’s community membership platform
Travel Administration
- Work with the respective sports to coordinate and manage all travel, accommodation and insurance requirements for national team travel overseas for competitions and training
- Act as the main point of contact with the travel agent or service provider on all travel matters
- Act as the main point of contact for all travel insurance matters
- Ensure all travel, accommodation and insurance bookings are in line with the organisation’s processes and policies
Other Duties
- Keep abreast of all activities in the organisation’s calendar
- Assist in office administration duties, including liaising with the landlord on matters relating to furniture and equipment
- Support the Assistant Director (Administration) on other ad-hoc duties when assigned
- Act as the point of contact for all enquiries to the organisation
- Take minutes during meetings
Requirements
- At least 1 year of relevant working experience
- At least a Diploma, Advanced Diploma, Higher Diploma or Graduate Diploma, preferably in Business Administration, Physical Education, Sports Management or a sports-related field
- Good understanding of data entry and administrative work
- Meticulous attention to detail, with strong time management, scheduling and planning skills
- Good written and verbal communication and interpersonal skills
- Strong and effective team communicator with good problem-solving skills
- Able to establish and maintain good relationships with multiple stakeholders
- Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint)
Preferred Qualifications
- Other relevant qualifications
- Available to start on short notice
Why Join This Role
This role puts you behind the scenes of national-level sport. Your work directly supports national teams, events and programmes, from the facilities athletes train in to the overseas trips they take to compete. The role is varied, covering facilities, travel, insurance, membership and office operations. You will be the main point of contact on travel matters and the first point of contact for enquiries, which gives you real ownership from day one. It is also a strong entry point for building a career in sports administration.
Employment Details
Employment Type: Full-Time, Permanent Location: Singapore Experience Level: 1+ Year