Facilities Manager (m/f/d)
At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.
As Facilities Manager (m/f/d) at Flix, you can make an impact by taking full ownership of our Munich Headquarters Office (very close to Hirschgarten S-bahn) - ensuring it runs safely, efficiently, and to the highest standard for everyone who works here.
In this role, you will lead day-to-day facility operations, manage a small team, and oversee a broad portfolio of services spanning maintenance, vendor management, sustainability reporting, and office infrastructure.
You will be the go-to person for keeping our HQ functional, compliant, and future-ready - collaborating closely with internal stakeholders across IT, Finance, HR, Legal, and Procurement, as well as external service partners and building landlords.
About the Role
Lead day-to-day facilities operations across the Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services in a safe, efficient, and compliant manner
Manage and develop a small facilities team of 2–3, alongside contracted maintenance providers - overseeing work order prioritization, quality control, and service contract performance
Coordinate preventive and corrective maintenance of all building systems including HVAC, plumbing, electrical, fire alarm, and life safety equipment in collaboration with the building landlord
Oversee facility refurbishments and renovation projects end-to-end, ensuring delivery on time, within budget, and to required standards
Manage and maintain the CAFM system, keeping facility, asset, maintenance, and vendor data accurate, up to date, and audit-ready
Lead environmental and sustainability reporting for the HQ - collecting, validating, and submitting energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams
Administer vendor contracts and serve as the primary on-site contact - coordinating estimates, installations, repairs, and regulatory inspections
Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure compliance with purchasing policies
Build and maintain strong working relationships with internal customers, occupants, landlords, and service partners, ensuring service requests are handled promptly and professionally
About You
7+ years of experience in facilities management, building operations, or a comparable role — with a strong track record in maintenance, project management, and vendor oversight
Proven supervisory experience, with the ability to lead a small team and contracted service providers effectively
Solid knowledge of building systems including mechanical, electrical, plumbing, and fire/life safety, with the ability to interpret construction plans and technical documentation
Experience with CAFM systems and proficiency in MS Office and Google Suite
Familiarity with environmental and sustainability reporting for corporate facilities is an advantage
Strong project management and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
Results-oriented and self-motivated, with excellent organizational skills and a customer-service mindse
Relevant qualifications in facilities management, engineering, or a related field are a plus
Fluent in German and English , with strong written and verbal communication skills
We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!
What We Offer
Travel perks : 12 free Flix vouchers + 12 discount vouchers for friends & family.
Wellbeing support : Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
Learning & Development : Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
Mentoring Program : Connect with experienced colleagues to gain insights and accelerate your career.
30% Discount on Deutschland-Ticket; Urban Sports Benefits etc
To view more local benefits specific to each office location, please check out this link: Locations - Flix Career
Why Join Flix?
At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path. As we continue to expand across the globe, you can make a real difference in how we work.
If you’re ready to grow and lead your journey, Flix is the place for you!