Purchasing & Inventory Coordinator (Back Office)

The company FlameControl is looking for a Purchasing & Inventory Coordinator to organize and monitor domestic purchases and inventory, based in Metamorfosi, Attica. We are one of the most stable companies in the field of fire safety and technical works, with 20 years of operation, a team of approximately 100 people, and partnerships with leading houses from all over the world. We manage a wide range of technical products and materials from many suppliers within and outside Greece. We are looking for a partner who will take over the overall flow of purchases from suppliers within Greece, from order entry to the correct reflection of materials in the inventory, using SoftOne as the central tool. For our company, the correct flow of purchases, from the moment we order a material to the moment it is correctly reflected in the inventory, is the foundation upon which our projects and deliveries rely. This is an office-based position - back office, with daily collaboration with the Tenders Manager for orders arising from project assignments and with the Import Department for the correct representation of the warehouse.

DUTIES & RESPONSIBILITIES

• Entry and monitoring of all purchase orders from domestic suppliers (technical materials, fire safety equipment, project and application consumables).
• Processing, in collaboration with the Tenders Manager, of orders arising from project assignments, based on the materials of each tender.
• Monitoring the progress of each order, communicating with suppliers regarding delivery times, and providing timely updates to the involved departments.
• Creation and maintenance of item codes in SoftOne for products originating from domestic purchases.
• Entry and verification of purchase prices, so that the system always reflects the correct cost.
• Responsibility for the accuracy and updating of the inventory for all the company's products.
• Coordination with the Import Department on matters of domestic receipts, warehouse movements, and stocks.
• Supporting the warehouse in monitoring stock and adhering to procedures.
• Maintaining an organized archive of orders, confirmations, and purchase documents.

REQUIRED QUALIFICATIONS

• Excellent knowledge and experience using SoftOne (purchase documents, item and warehouse management). The use of the system is the core of the position.
• At least 2 years of experience in a similar back office, purchasing, or inventory management position.
• High organizational skills, attention to detail, and consistency in checking codes, quantities, and prices.
• Ability to manage multiple parallel orders with deadlines.
• Comfort in communicating with suppliers and colleagues, via telephone and email.
• Very good knowledge of MS Excel.
• Good knowledge of English.

It will be particularly appreciated

• Experience in a technical, commercial, or construction company with technical products (fire safety, mechanical or electrical equipment, construction materials).
• Familiarity with the logic of projects and assignments.

Benefits: At FlameControl, we choose to invest in our people long-term. For this position, we offer:

• Permanent and stable employment: indefinite contract and full insurance in a company with 20 years of presence, among the most prestigious in the market.
• Training on products, suppliers, and company procedures.
• Integration into a supportive work environment.
• Prospect of evolution, as purchasing and warehouse processes are organized and the role gains more responsibility.

If you are interested in the position, please send your CV. All applications are treated with respect and absolute confidentiality. Your personal data will be used exclusively for the selection process, in accordance with the GDPR Regulation.