administrative assistant - office

Education:

Secondary (high) school graduation certificate. or equivalent experience.

Work setting:

Construction.

Willing to relocate.

Tasks:

• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Advise senior management.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Conduct research.
• Perform data entry.
• Provide customer service.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Perform basic bookkeeping tasks.

Computer and technology knowledge:

• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Electronic mail.

Technical terminology:

Business.

Area of work experience:

Purchasing, procurement and contracts.

Area of specialization:

• Correspondence.
• Contracts.
• Invoices.

Transportation/travel information:

Public transportation is available.

Work conditions and physical capabilities:

• Ability to work independently.
• Attention to detail.
• Repetitive tasks.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Adaptability.
• Accountability.
• Dependability.
• Due diligence.
• Quick learner.

Experience:

1 year to less than 2 years.