Admin Officer (Food & Beverage Business)

• Oversee administrative tasks and support the operations of the Food & Beverage business unit
• Manage appointment schedules, meetings, and coordinate both internally and externally within the organization
• Prepare meeting documents, record Meeting Minutes, and follow up on assigned tasks
• Store and maintain important departmental documents, such as contracts, approval documents, and documents related to business partners or allies
• Track deadlines for contracts, licenses, and various important documents, and coordinate for renewals
• Execute and coordinate procurement-related documentation, such as PR, PO, Invoice, including various expenses and reimbursements
• Coordinate with relevant departments such as Finance, Procurement, HR, Legal, Marketing, and other internal units
• Support and follow up on documentation and coordination tasks for new branch openings
• Coordinate travel, accommodation, meetings, training, visits from Brand Partner/Franchisor, and various departmental activities
• Support personnel-related tasks, such as scheduling interviews, preparing for new employees, and coordinating internal team activities
• Maintain both Digital and general document filing systems to be accurate, organized, and auditable

Qualifications: Bachelor's degree in Business Administration or other related fields Approximately 2–5 years of experience in administration, Administrative Support, Executive Assistant, or Office Coordinator roles Experience in Food & Beverage, Retail, or Hospitality businesses will be given special consideration Possess skills in document management, coordination, and the ability to multitask effectively Detail-oriented, with skills in task prioritization and the ability to work under deadlines Proficient in using Microsoft Office (Word, Excel, PowerPoint, Outlook) Effective communication and coordination skills with various departments Able to use English for reading and writing to coordinate with international Brand Partners or Franchisors Responsible, enthusiastic, possesses a Service Mind, and can maintain the confidentiality of business information