Secretary

Your tasks

1. Communicate and coordinate various assigned tasks with people both inside and outside the organization.
2. Coordinate and schedule executive appointments efficiently.
3. Coordinate internal and external company meetings, schedule meeting invitations, and prepare meeting arrangements, documents, reports, and information, including taking meeting minutes.
4. Screen and provide initial responses to emails, phone calls, or letters on behalf of the executive.
5. Systematically and securely store the executive's important documents.
6. Welcome and facilitate guests visiting the executive.
7. Assist the executive in facilitating various operations.
8. Other tasks as assigned by the executive.

Requirements

1. Education: Bachelor's degree or higher (Business Administration, Management, Languages, or related fields) * If you have an MBA or executive courses, you will be given special consideration.
2. Work experience: At least 3 years; direct experience in a related field will be given special consideration.
3. Ability to communicate in English at a good to very good level (Speaking, Reading, Writing) and able to draft emails, reports, meeting minutes, and executive-level business documents.
4. Computer skills: Proficient in MS Office Suite (Word, Excel, PowerPoint), Outlook, and management tools, including the use of Calendar systems, Meeting tools, and AI tools.
5. Ability to prioritize tasks well, with time management skills and the ability to manage complex appointment schedules.
6. Good interpersonal skills, professional personality, high attention to detail, and enthusiasm for learning.
7. Ability to maintain high-level confidentiality of information and organizational data very well.