Shipping & Export Officer

Your tasks

1. Coordinate international shipments from receiving orders until products are dispatched from the factory.
2. Prepare export documents, including Invoice, Packing List, BL, COO, Certificate of Health, Export License, FTA, etc.
3. Coordinate with Freight Forwarders, Shipping Agents, shipping lines, transport companies, and shipping agents to ensure shipments are on schedule.
4. Monitor production and delivery schedules to ensure alignment with POs or sales contracts from international customers.
5. Prepare export status reports and monthly summaries to report to management and the international sales department.

...6) Verify export-related expenses, such as freight charges, shipping costs, and various fees, and coordinate with the accounting department.

1. Track shipment status with international customers, including handling complaints or delivery issues.
2. Control the storage of export documents accurately and systematically, ready for internal or external audits, such as Customs, BOI, FDA, etc.
3. Oversee customs clearance at customs checkpoints and ports/airports until the goods leave the country.
4. Support the international sales department in preparing international trade documents, such as Proforma Invoice and Quotation.

Requirements

1. Gender: Male or Female
2. Education: Bachelor's degree in International Trade, Logistics, Business Administration, or a related field.
3. Work Experience: At least 1-3 years of experience in Shipping or Export roles.
4. Specialized Knowledge: Familiarity with export documents and processes / contacting Freight & Customs / understanding of Customs Tariff, Incoterms, BOI, FTA.
5. Language Skills: Good level of English (ability to read, write, and communicate, especially in trade and logistics contexts).
6. Experience in exporting food or agricultural products will be given special consideration.
7. * Possession of a Shipping License will be given special consideration *