Secretary to the Managing Director's Office (Able to communicate in English and Japanese)

1. Make appointments, prepare meeting schedules, handle meeting room bookings, prepare meeting notes, including minutes of meetings.
2. Verify the accuracy and completeness of letters, mail, and documents from various departments before presenting them to the executive for signature.
3. Perform document translation, including preparing various documents related to assigned tasks.
4. Coordinate and handle correspondence both domestically and internationally, including contacting embassies and relevant agencies, as well as preparing invitation letters for various types of VISA applications as assigned.
5. Manage flight bookings, hotel accommodations, and coordinate travel details.
6. Take care of and welcome the executive's guests, including arranging catering, beverages, and ensuring meeting rooms are well-prepared.
7. Support various missions of the executive as assigned, as well as follow up on work progress and facilitate coordination with each department to ensure tasks are successfully completed.
8. Maintain, store, and manage various documents systematically.
9. Maintain the confidentiality of company information and important documents.
10. Perform other duties as assigned.

Note: If interested in applying for a position with the company, please attach both Japanese and English CVs.

Qualifications: Female Age 25 - 40 years old Bachelor's degree or higher in Secretarial Studies or a related field Proficient in using MS Office computer programs Able to communicate (speak, listen, read, write) well in English and Japanese Good personality, good interpersonal skills, and good wit Good communication and coordination skills