Merchandise and Trade Officer

Your tasks

About the role Responsible for merchandise operations and trade marketing support, including purchase order preparation, master data administration, retail and promotional price setup, and coordination with internal departments, vendors, and business partners to ensure accurate, complete, and timely execution of all assigned processes.

Merchandise Operations Prepare and manage import and local purchase orders (POs) accurately, ensuring compliance with approved information, terms, and timelines.

Monitor pending POs and coordinate with relevant departments and suppliers to ensure timely payment processing.

Create, verify, and maintain accurate and up-to-date product and vendor master data, including all required supporting documents.

Set up and maintain retail prices and promotional prices in the system in accordance with approved pricing, terms, and conditions.

Trade Marketing Support Set up marketing promotions in the system in accordance with approved plans and conditions.

Create and validate complex promotions involving multiple conditions.

Verify pricing, promotional periods, participating products, and applicable conditions before promotion activation.

Coordination with Finance and Accounting Coordinate with Accounts Payable (AP) and Accounts Receivable (AR) on payment processing and transactions involving vendors and business partners.

Monitor payment status, outstanding items, and supporting documents to ensure accurate and timely processing.

Review and prepare complete and accurate supporting documentation in accordance with company policies and procedures.

External Stakeholder Coordination Coordinate with vendors on purchase orders, pricing, promotions, documentation, and payments, and collaborate with business partners to support trade and marketing activities.

Follow up on outstanding matters, provide initial issue resolution, and communicate progress to relevant stakeholders in a timely manner.

Requirements

1. Bachelor's degree in Business Administration, Marketing, Management, Supply Chain Management, or a related field
2. Proficiency in Microsoft Office applications, particularly Microsoft Excel
3. Basic English proficiency for reading documents, writing routine correspondence, and communicating on work-related matters
4. Strong attention to detail with the ability to verify data, figures, and documentation accurately Effective communication, coordination, and follow-up skills
5. Ability to plan, prioritize, and manage multiple assignments within established deadlines
6. Experience in purchase order processing, master data administration, promotion setup, Accounts Payable, or Accounts Receivable will be an advantage