Shipping Planning and Outbound Documentation Coordinator

• Plan and prepare export documents accurately and completely
• Verify and coordinate matters regarding Customs Declaration and Invoice
• Verify information in the Customs Declaration and Invoice to match Booking / Shipment / Container
• Confirm Customs Declaration and Invoice with Shipping before proceeding with transportation or export
• Coordinate with Shipping Line / Freight Forwarder / Customs / Customers to correct document information and track status
• Monitor Closing Time, ETD, Cut-off, and container delivery dates to ensure they follow the plan
• Prepare and track related documents, and report status to relevant parties
• Arrange vehicles for loading according to Model; solve immediate problems regarding documentation and coordination to avoid impacting the export plan

Qualifications:

• Diploma (High Vocational Certificate) – Bachelor's Degree in Logistics, Management, International Trade, or related fields
• Experience in Export / Logistics / Shipping / Customs will be specially considered
• Understanding of Customs Declaration, Invoice, Booking, B/L, and export documents
• Ability to verify document information and various details accurately
• Ability to communicate in English, including reading, writing, and communicating with Shipping / Customers
• Ability to write and reply to English E-mails for coordination
• Coordination skills with multiple parties and the ability to follow up on work to completion according to schedule
• Ability to use Microsoft Office, especially Excel and Outlook
• Highly detail-oriented, responsible, and able to work under pressure
• Ability to solve problems and make preliminary decisions in assigned responsibilities