Office Manager and Financial Administration for an Accounting Firm
For a boutique office of a CPA and Financial Coach in Kiryat Ono, we are looking for an Office Manager and Financial Administration professional who will take responsibility for ongoing management and operations and be a central figure in the daily work of the office. This is a role for someone who loves order, knows how to manage many details simultaneously, follows through to the end, and identifies the next step without needing every detail specified. Job number 957164
What does the role include?
- Management of the office's ongoing administration
- Opening new clients and accompanying their onboarding process
- Working with invoices, collection tracking, and gathering materials
- Management of emails, documents, folders, and reminders
- Monitoring inquiries and processes with the Tax Authority and Bituach Leumi
- Ongoing contact with clients and providing pleasant and professional responses
- Improving and optimizing office workflows, working with systems, automations, and AI tools
- Assisting with changing projects, including a future move to a new office in Kiryat Ono
What are we looking for?
- At least 2-3 years of experience in office management or a similar administrative role
- Order, thoroughness, and high follow-up ability
- Independence, initiative, and the ability to see a task through to full completion
- Service orientation, patience, and emotional intelligence
- Good technological orientation and the ability to learn new systems
- Good level of Excel
- Good English
- Proficiency in the Gmail environment
- Good aptitude for numbers
- Responsibility, reliability, and the ability to cope maturely even when something does not go as planned
No prior knowledge in bookkeeping is required - the professional knowledge required for the role will be learned during the onboarding period.
Work Format:
- Full-time position - at the beginning, work from home alongside in-person onboarding - later transitioning to the office in Kiryat Ono
- During the onboarding period, availability is required during office working hours, around 08:00-15:00/16:00
- Full pension from day one, travel, vacation, and sick days according to the law
This is an opportunity to join a significant role in a small and personal office, with plenty of room to take responsibility, influence, and improve processes. Job number 957164. The position is open to all genders.