Accounting Supervisor – Accounts Payable (AP)

1. Supervise daily AP operations, allocate workloads, and review the team’s work to ensure accuracy and timely completion.
2. Review invoices and supporting documents, ensuring proper verification against purchase orders, goods receipts, service acceptance records, and required approvals.
3. Review AP entries in Oracle to ensure correct accounting treatment and allocation to accounts, cost centres, branches, projects, and customers.
4. Oversee the verification of logistics-related expenses, including transportation, outsourced labour, warehouse rental, maintenance, and utilities.
5. Review payment proposals against credit terms, payment schedules, and supporting documents before submission to authorised approvers.
6. Review VAT and withholding tax treatment and ensure relevant reports and supporting documents are prepared accurately and on time.
7. Oversee supplier reconciliations, AP ageing, advances, and prepayments, ensuring discrepancies and long-outstanding items are resolved promptly.
8. Lead AP month-end and year-end closing activities, including accruals, cut-off reviews, reconciliations, and relevant adjustment entries.
9. Prepare and review payment forecasts in coordination with Treasury or the responsible finance team to support cash flow planning.
10. Coordinate with suppliers, Procurement, Operations, and other departments to resolve invoice disputes and improve document submission.
11. Maintain effective internal controls, including checks to prevent duplicate payments and independent verification of supplier bank detail changes.
12. Support internal and external audits by preparing schedules, providing supporting documents, and following up on findings.
13. Monitor AP performance, coach team members, and improve processes to increase accuracy and efficiency.
14. Perform other duties assigned by management.

Qualifications:

1. Bachelor’s degree in Accounting.
2. At least 5 years of accounting experience, including substantial experience in accounts payable and at least 1–2 years in a supervisory or team leadership role.
3. Experience in logistics, warehousing, transportation, or a multi-site business is preferred.
4. Sound knowledge of AP processes, accounting principles, VAT, withholding tax, and internal controls.
5. Experience with ERP systems; Oracle experience is an advantage
6. Good Microsoft Excel skills, including PivotTables, SUMIFS, and lookup functions.
7. Good command of English for work-related communication and reporting.
8. Strong analytical, problem-solving, coordination, and team management skills.
9. Ability to manage priorities and meet payment and closing deadlines.